Operations & Administrative Coordinator

About the company

Prive is a cosmetic and fragrance manufacturing company located in Fort Lauderdale, Florida. We specialize in custom formulation, blending, and filling for perfumes, skincare, and home care.

We are seeking a professional and organized bilingual Operations & Administrative Coordinator to join our growing team. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities in a fast-paced environment.

Position Overview

This position supports management across administrative, operational, and sales functions. The Coordinator will handle invoicing, reporting, and client communication while ensuring internal processes and documentation remain accurate and compliant.

Key Responsibilities

• Create and maintain Excel tracking sheets for inventory, production, and client projects
• Manage QuickBooks invoicing, billing, and vendor documentation
• Provide sales support: prepare quotes, follow up with clients, and maintain client relationships
• Communicate professionally with clients and vendors in English and Spanish
• Coordinate trade shows, events, and U.S. travel logistics (occasional evenings/weekends)
• Support and help implement operational procedures and documentation
• Maintain organized files, reports, and communication systems
• Assist management with administrative tasks and project coordination

Qualifications

• Fluent in English and Spanish (required)
• Proficient in Microsoft Excel and QuickBooks
• Strong bilingual written and verbal communication skills
• Excellent organizational and multitasking abilities
• High attention to detail and accuracy
• Professional, reliable, and proactive approach to work
• Ability to travel within the U.S. for trade shows or client visits
• Experience in social media management is a plus

Job Type: Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: 30 per week

Education:

• Associate (Required)

Experience:

• administrative: 3 years (Preferred)

Language:

• Spanish (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person