Operations Administrative Coordinator

Position Summary

We are seeking a highly organized and dependable Administrative Coordinator to support day-to-day administrative and clerical functions across the organization. This role is responsible for maintaining accurate records, coordinating administrative activities, organizing documentation, and providing consistent follow-through on assigned tasks.

This position plays a key support role for operations, project management, and leadership by ensuring administrative processes are executed accurately, efficiently, and on time.

Key Responsibilities

Administrative & Clerical Support

• Perform routine administrative and clerical tasks including data entry, record maintenance, and document preparation
• Maintain organized digital and physical filing systems
• Assist with preparation and formatting of reports, forms, and internal documents
• Track administrative tasks, deadlines, and follow-up items

Coordination & Communication

• Schedule meetings, appointments, and internal coordination sessions
• Record meeting notes and distribute action items as needed
• Serve as a point of contact for administrative requests across departments
• Coordinate information flow between operations, project teams, and management

Documentation & Record Control

• Maintain accurate and up-to-date records in company systems
• Assist with document control, naming conventions, and version tracking
• Support standardization of forms, templates, and administrative procedures

General Office Support

• Assist management with day-to-day administrative needs
• Support onboarding documentation and internal administrative processes
• Help improve organization, consistency, and efficiency in office workflows

Qualifications

Required

• 0-2+ years of administrative or clerical experience
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Proficiency with Microsoft Excel, Word, and Outlook
• Strong written and verbal communication skills

Preferred

• 2+ years of administrative or clerical experience
• Experience in construction, manufacturing, or operations-based environments
• Familiarity with document control or records management
• Experience supporting multiple departments or managers

Key Traits for Success

• Highly organized and dependable
• Detail-oriented with strong follow-through
• Comfortable handling repetitive administrative tasks
• Able to manage multiple priorities in a fast-paced environment
• Professional and discreet when handling sensitive information

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person