Operations Administrator (Legal)

Operations (Legal) Administrator

Shaheen & Gordon, P.A., Attorneys at Law, a multi-site firm, is seeking an energetic and detail-oriented Operations (Legal) Administrator to lead the day-to-day operations of several offices, delivering superior support services to attorneys and firm leadership, working for the Chief Operating Officer in the Dover, NH office. To be successful in this role the candidate must demonstrate success working in a fast-paced, multi-site environment, and the ability to work as a member of a team, in addition to working independently. Must have reliable means of transportation and a willingness to travel between firm office locations.

Responsibilities

• You will be working with firm leadership, outside vendors and firm colleagues to oversee and support day-to-day operations of several firm offices, functioning as a highly visible member of the team, reinforcing policies, procedures, and firm culture.
• Assist the Chief Operating Officer in budgeting and driving financial results.
• Collaborate with HR and Finance to provide support in payroll, recruiting, onboarding, training, and performance management.
• Supervise the office support teams, including clerical, legal assistants, paralegals, and reception; and facilitate projects and assignments with leadership in areas such as IT, HR, and Facilities.
• Work closely with the Chief Operating Officer to oversee facilities management, including space planning and design, purchasing, inventory control, and adherence to budget.
• Must have strong firm management software skills, with the ability to design and deliver training.
• Establish and maintain strong working relationships with coworkers, leadership, firm colleagues and vendors.

Required Skills/Abilities

• Must have excellent interpersonal and organizational skills.
• Must have excellent written and verbal communication skills.
• Must have advanced computer skills using Microsoft Office Suite and firm management software.
• Must be able to meet deadlines and have strong attention to detail, with the ability to multi-task in a fast-paced environment.
• Must be quick-thinking and able to make prompt decisions
• Must have a professional, friendly, and client / customer focused attitude and demeanor.
• Must be focused on leading by example and promoting firm culture.
• Strong budgeting, performance and project management background required.
• Ability to travel to firm offices regularly, as needed.

Education/Experience

• A BS in Business Administration, Management, HR, legal studies, or other related discipline required.
• A minimum of 7 years previous leadership experience in a legal or other professional services organization is required.

Shaheen & Gordon is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation, or any other consideration made unlawful by applicable federal, state or local laws in all aspects of employment, including but not limited to recruitment, hiring, training, evaluation, transfer, promotion, discipline, compensation, termination, and layoff.

Shaheen & Gordon presents a pleasant, supportive, challenging, non-smoking work environment. Salary commensurate with experience, with excellent benefits including health insurance, flexible spending account, and 401(k) plan, with firm match. Please email your cover letter, resume, salary requirements, and references to careers@shaheengordon.com . EOE

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Ability to Commute:

• Dover, NH 03820 (Required)

Work Location: In person