HR Operations Administrative Assistant

HR / Operations Administrative Assistant

Shaheen & Gordon, P.A., Attorneys at Law, a multi-site firm, is seeking an energetic and detail-oriented HR / Operations Administrative Assistant to provide executive level administrative and organizational support to the COO and HR Manager in the day-to-day operations of the firm, working for the Chief Operating Officer in the Dover, NH office. To be successful in this role the candidate must demonstrate success working in a fast-paced, multi-site environment, and the ability to work as a member of a team, in addition to working independently. Must have reliable means of transportation and a willingness to travel between firm office locations when needed.

Responsibilities

• You will be working with firm leadership, outside vendors and firm colleagues in the support of day-to-day operations of the firm, functioning as a member of the operations team.
• Assist the Chief Operating Officer and HR Manager with calendaring, scheduling and coordinating meetings and events, coordinating travel and preparing materials and presentations.
• Assist the HR Manager to support onboarding / offboarding, training, performance management, and recruitment coordination.
• Maintain HR files, records and databases, ensuring accuracy and confidentiality.
• Serve as a liaison between internal and external stakeholders, ensuring timely communication and follow-up on key projects.
• Organize and prepare materials for meetings, track action items, and assist in implementing firmwide initiatives.
• Manage expenses reports, reimbursements and invoice processing.
• Maintain firm systems and procedures.

Required Skills/Abilities

• Must have excellent interpersonal and organizational skills.
• Must have excellent written and verbal communication skills.
• Must have advanced computer skills using Microsoft Office Suite and firm management software.
• Must be able to meet deadlines and have strong attention to detail, with the ability to multi-task in a fast-paced environment.
• Must be proactive, resourceful, and capable of handling sensitive and confidential information.
• Must have a professional, friendly, and client / customer focused attitude and demeanor.
• Must be focused on leading by example and promoting firm culture.
• Ability to travel to firm offices, as needed.

Education/Experience

• A degree in Business, HR, legal studies, or other related discipline is preferred.
• Previous experience in a legal or relevant operations or administrative role preferred.

Shaheen & Gordon is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation, or any other consideration made unlawful by applicable federal, state or local laws in all aspects of employment, including but not limited to recruitment, hiring, training, evaluation, transfer, promotion, discipline, compensation, termination, and layoff.

Shaheen & Gordon presents a pleasant, supportive, challenging, non-smoking work environment. Salary commensurate with experience, with excellent benefits including health insurance, flexible spending account, and 401(k) plan, with firm match. Please email your cover letter, resume, salary requirements, and references to careers@shaheengordon.com . EOE

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Education:

• Bachelor's (Required)

Ability to Commute:

• Dover, NH 03820 (Required)

Work Location: In person