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Operations Assistant
JOB SUMMARY
The Operations Assistant is responsible for a variety of general office duties and tasks. This position reports directly to the General Manager and Assistant General Manager.
JOB DUTIES AND ESSENTIAL FUNCTIONS
The Operations Assistant performs a variety of skilled and semi-skilled clerical functions, which may include, but are not limited to the following:
- Type letters, memoranda, reports, proposals, bids, and other documents.
- Copy completed reports and schedules.
- Various clerical tasks and duties requiring a combination of good working knowledge of and practical experience in general office procedures and practices.
- File and maintain files and filing systems in good order.
- Maintain photocopy and fax machines.
- Maintain a task list and provide regular follow-up, as required on Water Service Information Requests.
- Order and stock office supplies.
- Distribute incoming and collect outgoing mail.
- Monitor incoming and send outgoing faxes, and distribute accordingly.
- Prepare safety meeting test, track, and file documents for safety meetings.
- Answer telephones, take telephone and voicemail messages, and perform other tasks and duties as required.
- Filing of daily logs and inspection reports.
- Filing of daily plant records.
SKILLS, KNOWLEDGE AND PHYSICAL REQUIREMENTS
Skills, knowledge and physical requirements include, but are not limited to the following:
- Ability to accurately type a minimum of 45 words per minute using a personal computer.
- Excellent personal computer skills and proficiency with Word, Excel and databases.
- Working knowledge of fax machine, copier and other office equipment.
- Knowledge of and ability to use Internet communications and e-mail.
- Ability to communicate effectively, both orally and in writing.
- Ability to follow oral and written instructions.
- Must be able to write legibly, have good reading comprehension, and good grammatical and spelling skills.
- Good alphabetical and numerical filing capability.
- Ability to work independently with little or no supervision or assistance.
- Ability to interact with supervisors, co-workers, and other employees in a cooperative and professional manner.
- Must have professional demeanor and appearance, be dependable and punctual.
- Ability to perform repetitive physical activities using feet, legs, hands, and arms, and which include use of keyboard, multiline telephone/switchboard, walk, sit, bend, stoop, climb stairs, lift up to 15 lbs., reach, grasp, push, and pull.
EDUCATION, TRAINING AND EXPERIENCE
The following are required:
- High school graduate or equivalent
- Minimum two years of clerical and typing experience.
- Valid Arizona driver's license and acceptable driving record.
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