OPERATIONS ASSISTANT

Overview

We are seeking a dedicated and proactive Operations Assistant to join our dynamic team. This vital role involves supporting daily office functions, streamlining administrative processes, and ensuring smooth operations across departments. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a keen eye for detail to contribute to our company's efficiency and growth. This paid position offers an opportunity to develop versatile office management skills within a collaborative environment.

Responsibilities

Assist with front desk duties, including greeting visitors and managing multi-line phone systems with professionalism and courtesy. Coordinate calendar management and scheduling for team members, ensuring timely appointments and meetings. Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software platforms. Handle clerical responsibilities such as filing, proofreading documents, and maintaining organized records. Support bookkeeping activities utilizing QuickBooks for invoicing, expense tracking, and basic financial record-keeping. Provide excellent customer support by addressing inquiries via phone or email with appropriate phone etiquette. Manage office supplies inventory and assist in office management tasks to maintain a productive work environment. Assist with personal assistant duties as needed, including calendar management and task prioritization. Ensure efficient communication across departments by managing correspondence and internal documentation. Contribute to process improvements by identifying opportunities for increased organizational efficiency.

Qualifications

Minimum of one year of office or administrative experience in a professional setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Experience with QuickBooks or similar bookkeeping software is highly desirable. Strong organizational skills with the ability to multitask effectively in a fast-paced environment. Excellent written and verbal communication skills, including phone etiquette and bilingual capabilities preferred. Demonstrated computer literacy with familiarity in data entry, filing systems, and clerical procedures. Ability to prioritize tasks efficiently using time management techniques. Previous experience in customer service or support roles is advantageous. Attention to detail in proofreading documents and maintaining accurate records is essential. This position is an excellent opportunity for individuals eager to develop their administrative expertise while contributing meaningfully to our organization’s success. We welcome applicants who are committed to professionalism, efficiency, and continuous improvement in office operations.

Pay: $22.00 - $26.00 per hour

Work Location: In person