Operations Coordinator

Job Description

Highly motivated and detail-oriented operations professional with 5+ years’ experience in the industryand desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Efficient and accurate data entry coordinator with expertise in data entry software and system,providing administrative support to drive operation.

Responsibilities

• Organize vessels daily activity reports (VTS) and correction check as on daily basis.
• Uploading all vessels activities data accurately in Aramco MOM systems (Marine Operations Management System) through Aramco extranet access on daily basis.
• Coordinate with Aramco respective person in charge at TMOD and VTS data entry operators (other company) team members to collect required data (wbs & cost center) through mailing on daily basis.
• Coordinate with the Aramco planning team to get the work order numbers to charge for MUV vessels.
• Tracking the Aramco RPA (ROBOTIC PROCESSING AUTOMATION) version to ensure the job entries submissions on daily basis.
• Tracking vessels off / on hire status to close & resume the job entries in MOMS.
• Tracking each vessel activity report (VTS) for waiting on weather timing, Aramco user instruction delays as on daily basis.
• Tracking the vessel’s operation hours and job delay hours on utilization reports in the MOMS as on daily basis.
• Validate the vessel data’s entries whether uploading correctly in Aramco MOMS.
• Tracking each vessel’s location, crew’s headcount, overdue & vaccination details reporting to Aramco as on daily basis.
• Tracking Onshore support team’s rotation and reporting to Aramco on daily basis.
• Petty cash handling, claim, summary preparations & submission to Dammam office for top-up.
• Obtain the approvals for each local purchase materials to respective superior.
• Liaise with technicians / drivers to purchase the materials locally as per PC & PE instructions.
• Organize vessel data such as QSI finding, maintenance day, on/off hired details, crew list, vessels crane blue sticker and health check due dates for renewal for update the daily report from port captain.
• Tracking officer and engineer’s evaluation or familiarization progress for update as on daily basis.
• Administrating assist for shore team and operation manager.
• Tracking saffaniyah vehicle trip sheet on daily basis.
• Prepare the saffaniyah office staff, shore welders & drivers over time sheet record.
• Liaise with finance department to obtain the money for fuel consumption in Syarah account.
• Tracking the vehicles fuels consumption and prepare the record and submitting to finance department
  
  

Qualifications

Job requirements

• Preferabley with a Degree or Diploma.
• Experience of Data entry, administrative, cash management. software proficiency, attention to details.
• Data Entry and software Proficiency, data analysis, vessels Operation, Petty cash Handling, Organizational abilities, communication, teamwork, time management.