Operations Coordinator

Here, we help kids dream big. We partner with schools across California to provide fun, engaging afterschool classes and intersession camps that spark creativity and confidence. Behind every great class is a strong operations team ensuring instructors, parents, and schools are fully supported.

We’re growing and looking for an Operations Coordinator who takes pride in accuracy, efficiency, and teamwork. This is a career-track role for someone who thrives in a structured office setting and is eager to advance in operations and management.

Position Overview

The Operations Coordinator manages the logistics, communication, and back-office processes that make our programs run successfully. You’ll support instructor scheduling, onboarding, and supply management while ensuring data, deadlines, and documentation stay organized and precise.

This role is 95% office-based — focused on coordination and systems — with occasional classroom coverage (as needed) to support continuity of programs.

If you’re an analytical, detail-driven professional who loves organizing moving parts and keeping operations on track, this is the opportunity for you.

Key Responsibilities

• Manage instructor schedules, assignments, and classroom coverage.
• Coordinate school facility rentals and ensure payments are processed on time.
• Maintain accurate spreadsheets for instructor data, supply tracking, and program logistics.
• Handle parent inquiries and enrollment questions with professionalism and clarity.
• Assist with hiring, onboarding, and compliance tracking for part-time instructors.
• Support curriculum and supply delivery logistics to ensure classrooms are fully equipped.
• Occasionally substitute teach classes within work hours to maintain program flow.
• Collaborate with the operations team to continuously improve systems and workflows.

Qualifications

• 2+ years administrative, operations, or coordination experience preferred.
• Proficiency in Microsoft Excel (filters, formulas, data organization).
• Proficiency in Microsoft Word (typing 50+ WPM).
• High attention to detail; comfortable managing multiple priorities.
• Strong written and verbal communication skills.
• Reliable vehicle and valid driver’s license (school visits as needed).
• Ability to pass background check.
• Associate’s degree or higher required.

Who Thrives Here

• You take ownership — if something needs doing, you do it right and on time.
• You love process, structure, and organization — and you take pride in accuracy.
• You can juggle multiple tasks and still meet deadlines.
• You communicate clearly and stay calm under pressure.
• You want to grow — into leadership or management roles as we expand.

Compensation & Benefits

• Pay: $20–$22/hour (DOE)
• Benefits: Paid Time Off, Paid Holidays, Employee discounts on enrichment programs, Mileage reimbursement for site visits
• Schedule: Monday–Friday, 8:45 AM–5:15 PM (in-person only)
• Growth Path: Coordinator → Operations Associate → Operations Manager

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• Employee discount
• Paid time off

Application Question(s):

• Do you have a dependable car that you will bring to work every day? This is required to check on instructors at schools or sub classes as needed
• Do you have experience with using filters and simple formulas on microsft excel?
• What is your typing speed?
• Describe your experience in customer service, teaching to a group of kids, and/or in management.
• Will you be able to teach classes if required? Teaching will be within work hours and paid as office work. Mileage will be paid for driving to the school site.

Education:

• Associate (Required)

Ability to Commute:

• Sacramento, CA 95815 (Required)

Work Location: In person