Operations Executive

Overview

We are looking for a detail-oriented and proactive Operations Executive to manage end-to-end shipment coordination and ensure seamless logistics execution. The ideal candidate will have experience in freight operations, strong communication skills, and the ability to manage multiple stakeholders to ensure timely and cost-effective cargo handling.

About the Client

With a robust global network and a reputation for delivering reliable, efficient shipping and logistics solutions, the company offers comprehensive services including NVOCC, container logistics, freight forwarding, and specialized cargo services. The organization is committed to growth, innovation, and delivering high service standards in key global markets, including the Middle East.

Key Responsibilities

• Create booking confirmations and register jobs in the system accurately.
• Place bookings with carriers, ensuring all cargo types (Hazardous, OOG, General) are correctly specified and confirmed.
• Coordinate with customers, transporters, port authorities, and loading/lashing teams to ensure smooth execution of shipments.
• Liaise with carriers for Bill of Lading (BL) instructions, load list submissions, BL issuance, and related documentation.
• Record and verify all vendor invoices and submit them to the Ceekay accounts team for timely payment processing.
• Prepare and issue proforma invoices to customers, followed by final invoices upon confirmation.
• Arrange Bill of Lading and Delivery Order (DO) release upon receipt of payment or internal approval.
• Coordinate with Ceekay Line, internal finance, and documentation teams to ensure accurate vendor cost booking and payment reconciliation.
• Monitor operational milestones and address any logistical issues promptly to prevent shipment delay.

Qualifications & Requirements

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• 2-4 years of relevant operations experience in the logistics or shipping industry.
• Strong understanding of freight booking processes, cargo documentation, and shipment handling.
• Excellent coordination and communication skills, with the ability to manage multiple stakeholders.
• Proficiency in using logistics/ERP systems.
• Valid Saudi Arabian driving license is preferred.
• Immediate availability is preferred.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Customer Service

Industries

• Transportation, Logistics, Supply Chain and Storage and Freight and Package Transportation

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