Operations Executive

Operations Executive Job Profile Job Profile for Operations Executive at NCrypted, Rajkot and Ahmedabad (Gujarat) - India

What does an Operations Executive do? Plan, direct and coordinate one or more administrative services of the organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.

Main Job Duties and Responsibilities Answer phones and transfer to the appropriate staff member

Take and distribute accurate messages

Greet public and clients and direct them to the correct staff member

Coordinate messenger and courier service

Receive, sort and distribute incoming mail

Monitor incoming emails and answer or forward as required

Prepare outgoing mail for distribution

Scan and copy documents

Maintain office filing and storage systems

Update and maintain databases such as mailing lists, contact lists and client information

Retrieve information when requested

Update and maintain internal staff contact lists

Type documents, reports and correspondence

Organize travel arrangements for staff

Co-ordinate and organize appointments and meetings

Assist with event planning and implementation

Monitor and maintain office supplies

Ensure office equipment are properly maintained and serviced

Perform work related errands as requested such as going to the post office and bank

Follow other necessary instructions /working on necessary tasks allocated by HR & Admin team as and when required.

Education and Experience Any graduate

A person with similar experience, be it entry level position, preferred

Competent computer skills including MS Office

Internet skills including use of e-mails, group messaging and data collection

Numeracy and literacy skills

Key Skills and Competencies Organization and planning skills

Work management and prioritizing skills

Verbal and written communication skills

Problem solving ability

Attention to detail

Accuracy

Flexibility

Reliability

Teamwork