Operations Executive – Export & Import

Job Title: Operations Executive – Export & Import

Location: Andheri East, Mumbai
Experience Required: 3–5 years in Import/Export operations
Qualification: Minimum B.Com (MBA preferred)
Gender Preference: Male candidates preferred (open to all)

Job Overview:

We are seeking a detail-oriented and proactive Operations Executive – Export & Import to manage and coordinate international trade operations. The ideal candidate will have hands-on experience in handling export/import documentation, coordinating with suppliers and freight agents, and ensuring smooth shipment processes from order confirmation to final delivery.

Key Responsibilities:1. Documentation & Compliance

• Prepare, verify, and manage all export/import documentation including:
• Purchase Orders (PO), Sales Contracts (SC), Proforma Invoices (PI)
• Commercial Invoices, Packing Lists, Certificate of Origin, BL, Switch BL, Telex Release, etc.
• Ensure accuracy and compliance of documents with international trade regulations and company standards.
• Coordinate with inspection agencies (BV, SGS, or equivalent) for product inspection and certification as required.
• Maintain updated records of all shipments, documents, and correspondence.

2. Coordination & Communication

• Liaise with buyers, suppliers, freight forwarders, and shipping agents to ensure timely movement of goods.
• Follow up with suppliers for cargo readiness and coordinate with logistics teams for shipment booking.
• Handle customer queries regarding shipment status, schedules, and documentation.
• Provide packaging, marking, and shipping instructions to suppliers and agents.

3. Shipment & Logistics Management

• Arrange and monitor all shipment activities—sea, air, or courier—ensuring timely dispatch and delivery.
• Track shipment movements and update customers and internal teams accordingly.
• Coordinate with freight agents for booking, documentation, and customs clearance.
• Support the logistics team in resolving delays, discrepancies, or damages during transit.

4. Financial & Administrative Responsibilities

• Monitor and follow up on customer payments as per agreed terms.
• Support in preparing cost sheets, freight comparisons, and other commercial documentation.
• Maintain and update MIS reports for export/import operations.

Key Skills & Competencies:

• Strong knowledge of export/import documentation and international trade procedures.
• Excellent command of English communication (written and verbal).
• Proficiency in MS Office (Word, Excel, Outlook) and documentation software/tools.
• Ability to manage multiple stakeholders (buyers, suppliers, freight agents).
• Strong follow-up, coordination, and problem-solving skills.
• Detail-oriented with a focus on accuracy and compliance.
• Ability to work independently and handle end-to-end export/import operations.

Preferred Industry Background:

Candidates from any industry with relevant hands-on experience in export/import transactions and documentation will be considered.

Job Types: Full-time, Permanent

Pay: ₹360,000.00 - ₹500,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Work Location: In person