Operations Specialist

We are looking for an experienced Operations Specialist to join our team in Saint Paul, Minnesota. This position focuses on supporting faculty contract processes and ensuring smooth operational cycles within a higher education setting. As part of a long-term contract role, you will play a key role in coordinating workflows, managing documentation, and collaborating across departments.

Responsibilities:
• Oversee the implementation of faculty contract workflows using Dynamic Forms to transition processes to an electronic format.
• Coordinate the annual faculty contract cycle, including tracking, documentation, and follow-up activities.
• Manage the mass issuance of appointment letters for faculty and staff, ensuring accuracy and timely delivery.
• Collaborate with HR and Academic Affairs teams to maintain adherence to deadlines and operational standards.
• Support administrative processes related to academic appointments and faculty contracts.
• Provide expertise in reviewing and understanding faculty contract language within a higher education context.
• Ensure compliance with union contracts and institutional policies during contract management.
• Maintain accurate and organized records for all contract-related activities.
• Assist in high-volume data entry tasks to support operational needs.
• Address and resolve any issues that arise during contract processing and workflow implementation.
• Proven experience in contract administration, preferably within an educational institution.
• Familiarity with faculty contract language and related operational processes.
• Strong administrative skills with the ability to handle high-volume data entry efficiently.
• Understanding of union contracts and compliance requirements.
• Ability to collaborate effectively with HR and Academic Affairs departments.
• Exceptional organizational skills and attention to detail.
• Proficiency in managing workflows and coordinating project timelines.
• Experience in operations administration and supporting large-scale initiatives.
TalentMatch ^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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