Operations Support Specialist I

JOB_REQUIREMENTS

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Salary

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CORE PURPOSE AND VALUES

Our employees uphold and promote the mission, vision, and core values of the City of Jacksonville Beach. To be successful, an individual must be able to perform the essential functions of the job and demonstrate a strong desire to be a part of our EPIC Team:

Empowerment –Enabling employees to achieve work-life balance & professional growth and success
Pride – A small coastal city dedicated to displaying a big heart through our commitment to the community
Integrity – We hold ourselves, individually and collectively, accountable to our community and our organization
Communication – Open & honest dialogue with our community and throughout our organization
Teamwork– Working together with our community to achieve common organizational goals

JOB SUMMARY AND ESSENTIAL FUNCTIONS

This position performs skilled technical and administrative work in a wide variety of functions in support the efficient operations of the assigned department; does related work as required. Work is performed under the regular supervision of a department supervisor.

Essential Functions

Work will be specialized according to the assigned department. The following essential job functions are representative of the type of tasks that may be performed on a daily basis:

Provides administrative support, including data entry, filing, and responding to inquiries from internal and external stakeholders.
Assists in the preparation of reports, presentations, correspondence, and other communication materials related to departmental activities.
Collaborates with team members to identify opportunities for process improvements and efficiency enhancements.
Interacts with customers, contractors, vendors, and citizens, answering questions, and resolving issues.
Operates standard office, personal computer, and related equipment.
Assists with project management activities, including scheduling, budget tracking, and resource allocation.
Develops and maintains databases and spreadsheets to track and analyze data.
Reviews a variety of data for accuracy, completeness, and conformance to established standards and policies.
Analyzes operational data and generates reports to support decision-making and performance monitoring.
Coordinates work orders and service requests, ensuring timely completion and adherence to quality standards.
Operates radio dispatching and follows up on work order status as assigned.
Provides technical support and assistance to field personnel as assigned.
Performs related tasks as required.

QUALIFICATIONS AND PHYSICAL DEMANDS

Education and Experience:

A high school diploma or equivalent, and three years of experience in office work and using Microsoft Office applications. Supplemental courses in computer applications, business administration, or accounting are preferred and may substitute for one year of experience.

Knowledge, Skills, and Abilities:

General knowledge of standard office practices, procedures, equipment, and office assistance techniques.
General knowledge of the organization and functions of the City.
Thorough knowledge of business English, spelling, grammar, composition, and math.
Thorough knowledge of Microsoft Office Suite and other relevant software applications.
Strong organizational skills and attention to detail.
Strong analytical skills and ability to interpret data effectively.
Excellent communication and interpersonal skills.
Ability to maintain office records and to prepare accurate reports from file sources.
Ability to learn and adapt in a fast-paced environment.
Ability to perform and organize work independently.
Ability to follow detailed work procedures.
Ability to understand and follow oral and written directions.
Ability to establish and maintain effective working relationships with coworkers, associates, and the public.
Ability to work independently and collaboratively in a team environment.

This position is part of the Qualification Advancement Program. To advance to Operations Support Specialist II, an employee must complete two years of service as an Operations Support Specialist I and demonstrate proficiency in all essential functions of that role.

Physical Demands

The work is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. The work requires mental acuity including the ability to make rational decisions through sound logic and deductive processes. Additionally, the following physical abilities are required:

Hearing: Required to perceive information at normal spoken word levels.
Manual Dexterity: Picking, pinching, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Vocal Communication: Required for expressing or exchanging ideas by means of the spoken word.
Visual Acuity: Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

WORK ENVIRONMENT AND OTHER INFORMATION

Work Environment
The worker is not subject to adverse environmental conditions.

Other Information
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

The job description does not constitute an employment agreement between the City of Jacksonville Beach and the employee and is subject to change by the City as the needs of the City and requirements of the job change.

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