PA to Director- Female

PA to Director - Female:

Key Responsibilities:

• Deliver comprehensive secretarial and administrative support to the Chief Executive.
• Ensure effective planning and maintain administrative systems efficiently.
• Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Organize and maintain the CEO’s email, correspondence, and documents.
• Prepare and edit reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and prioritize communications, including phone calls and emails.
• Draft and proofread emails, memos, and other communications on behalf of the CEO.
• Organize materials for board meetings and key events, taking minutes and following up on action items.
• Coordinate logistics for meetings, including venue booking and catering.
• Assist the CEO in managing and tracking key projects and initiatives.
• Conduct research and compile data to support decision-making.
• Monitor deadlines to ensure timely completion of tasks.
• Arrange complex travel itineraries, including flights and accommodations.
• Plan and coordinate corporate events, conferences, and speaking engagements.
• Provide high-level support in strategic planning and business operations.
• Analyze data and prepare reports to assist with informed decision-making.
• Anticipate the CEO’s needs and proactively address them.
• Build and maintain strong relationships with internal teams, clients, and partners.
• Represent the CEO professionally when interacting with stakeholders.
• Oversee the visa application process for the CEO and other executives, liaising with immigration agencies and legal counsel.
• Maintain records of visa statuses and renewals.
• Collaborate with HR & Admin to maintain office premises and assist with guest relations.

Skills:

• Proven experience as a secretary or administrative assistant in a corporate environment.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and other office software.
• Ability to multitask and prioritize effectively.
• High level of discretion and professionalism in handling confidential information.

Qualification:

• A Master’s or Bachelor’s degree (16 years of education) in Business Administration, Commerce, Law, Finance, or a related discipline from a university recognized by the Higher Education Commission (HEC).
• Often with several years of relevant corporate governance/secretarial experience (e.g., 2+ years for many roles).

Job Type: Full-time

Work Location: In person