Paralegal Assistant

Overview:
GableGotwals is a full-service law firm with more than 100 attorneys and 75 business professionals serving clients across Oklahoma, Texas, and throughout the United States, with a global reach. Our diverse client base includes Fortune 500 corporations, privately held companies, entrepreneurs, foundations, and individuals who rely on us for the thoughtful stewardship and strategic management of complex legal matters. The Firm is widely recognized for delivering high-quality legal services through an experienced and respected team of litigators and transactional attorneys, with distinctions from Chambers USA, IFLR1000, Benchmark Litigation, and numerous federal, state, and local bar associations. GableGotwals is proud to be recognized as a Top Workplace by The Oklahoman for seven consecutive years, a 2025 USA Today Top Workplace, a Top Inclusive Workplace by MOSAIC, and a VETS Indexes Recognized Employer. The Firm has also been named to VAULT’s Top 150 Under 150 list for eleven (11) consecutive years. We foster a highly engaged, collaborative, and team-based environment, supporting meaningful careers while serving our clients with excellence across Oklahoma, Texas, and beyond.

Why Join Us:
Our purpose is to deliver exceptional legal services using our diverse skills and experience and to enrich our team and community. We strive to exhibit our core values in all that we do. Our core values are:

• Excellence – Provide the highest level of service to internal and external clients.
• Integrity – Uphold the highest ethical standards.
• Collaboration – Work together with collective skills experience, and efforts for optimal results.
• Support – Maintain a positive, respectful environment that embraces diverse perspectives and needs among clients, team members, and community.

Benefits:

• Eligible for health insurance (including dental) on day one
• Free Teladoc appointments
• Group term life insurance and long-term disability insurance
• Supplemental life, vision, AFLAC, and pet insurance
• Medical and dependent care flexible spending accounts
• 401(k) and profit-sharing plan
• PTO, sick leave, and floating holiday
• Paid parental leave
• Remote work flexibility

Position Summary:
The Paralegal Assistant provides crucial administrative and organizational support to paralegals and attorneys throughout the legal dispute process, from case inception to trial resolution. This role involves managing case files, drafting legal documents, and ensuring all procedural deadlines are met.

Reports To:
This position reports to the Director of Paralegal Services.

Essential Job Functions:

• Perform administrative duties, such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics
• Organize, maintain, and update physical and electronic case files, managing discovery documents.
• Provide comprehensive litigation support, including drafting documents, organizing case materials, and communicating with relevant parties.
• Maintain pleadings and discovery indexes
• Draft and proofread correspondence and legal documents
• Assist paralegals and attorneys with trial preparation, including gathering evidence, arranging exhibits, and maintaining schedules
• Communicate effectively with courts, clients, and other parties involved in legal proceedings
• Assist with trial logistics, preparing trial binders and trial exhibits, and support the paralegals and attorneys during hearings and trial.

Education and Qualifications:

• Associate’s degree in paralegal studies; bachelor’s degree or Paralegal Certification in progress.
• At least 2 years of experience as a legal assistant, preferably in civil litigation.
• Strong understanding of legal support procedures, document preparation, and administrative workflow.

Required Skills:

• Proficiency with common legal software, document management systems, and Microsoft Office.
• Understanding of litigation procedures, legal terminology, and court rules.
• Excellent organizational skills, with the ability to manage multiple deadlines and priorities.
• Proficiency in MS Office (Word, Outlook), Excel, legal research databases (Westlaw/LexisNexis), and document management software (Relativity and NetDocuments).
• Exceptional attention to detail and accuracy in legal documentation.
• Effective communication skills, both written and verbal, for interacting with attorneys, clients, and court personnel.
• Ability to work independently while contributing to a collaborative team environment.
• Ability to maintain confidentiality and operate with professionalism.

Physical Demands:
While performing the duties of this job, the employee will regularly read from both hard-copy documents and computer screens, and will frequently use their hands, wrists, and fingers for typing, writing, and operating office equipment. The role requires sitting at a computer workstation for approximately 90% of the workday, with occasional movement throughout the office to attend meetings, access files, or use office machinery, which may involve bending and lifting items weighing less than 25 lbs. The office environment is indoors, with moderate noise levels, comfortable temperatures, and lighting designed to minimize eye strain. Minimal travel is required for this position. The qualifications, physical demands, and work environment described are representative of those necessary to successfully perform the essential functions of the job. Reasonable accommodations will be provided to enable individuals with disabilities to perform these functions. The requirements listed reflect the minimum levels of knowledge, skills, and abilities needed for the role.

Acknowledgement
Gable Gotwals is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.