Paralegal & Board Liaison

Become a champion for children’s health with a career at Children’s Hospital Association. We serve with purpose and passion to help 220 member children’s hospitals improve kids’ health and well-being.

Where You’ll Work

This position is based in our Washington, D.C. office. We leverage a hybrid working model working three days in the office, two days optional remote work.

What You’ll Do
This new position will play a key role in supporting board governance and legal operations across the organization. Reporting to the Chief of Staff and collaborating closely with the General Counsel, this Liaison is responsible for coordinating Board and Committee meetings, maintaining official records, ensuring compliance with governance policies, and facilitating communication among internal and external stakeholders. In addition, the Liaison assists with legal research, contract management, compliance filings, and litigation support.

BOARD GOVERNANCE

• Supports administrative liaison functions to the board of trustees by scheduling annual and ad hoc governance meetings, taking and distributing minutes, facilitating annual conflict of interest disclosures, organizing and maintaining all governance documents, and other needs assigned.

• Supports Board and Committee meeting governance processes by managing the preparation, organization, and distribution of formal meeting materials, ensuring accurate and timely delivery aligned with legal and/or compliance requirements.

• Serves as primary liaison for the planning and execution of all in person Board and governance meetings and events. Coordinates and manages virtual meetings.

• Provides on-site support during Board and Committee meetings, ensuring materials, resolutions and governance-related deliverables are executed and documented appropriately.

• Maintains official corporate records, including meeting books and corporate governance files, ensuring all documentation is accurate and compliant with regulatory and internal standards.

• Coordinates legal aspects of governance-related projects from initiation through post-implementation, ensuring deliverables are met within scope and legal obligations are satisfied.

• Identifies, tracks, and escalates legal and compliance-related risks or project issues, offering resolution strategies in collaboration with General Counsel and governance leadership.

• Tracks and manages governance-related calendars and critical deadlines, such as meeting cycles, consent execution and compliance filings, to ensure adherence to legal and regulatory obligations.

LEGAL SUPPORT

• Engages cross-functionally across all organizational levels on corporate and compliance matters; additionally supports due diligence efforts and manages related project tasks as needed.

• Collaborates consistently with internal legal counsel and key stakeholders to deliver timely project updates, legal analyses, and supporting documentation.

• Serves as the record management lead, maintaining legal files and contract management systems, ensuring accurate documentation and version control.

• Drafts, reviews, and proposes contract modifications, legal correspondence, and other documents.

• Conducts legal research and summarizes findings for internal use.

• Supports the senior leadership team with corporate governance initiatives and legal projects, including preparing documentation, monitoring legal milestones, drafting project deliverables, supporting legal compliance and reporting efforts.

• Assists with compliance and regulatory filings (e.g., Secretary of State, IRS, etc.).

• Supports litigation preparation and management, including discovery and subpoena responses.

• Contributes to corporate projects, including process improvement, compliance initiatives, and legal operations enhancements.

• Supports general administrative functions, including document preparation, copying, filing and maintaining accurate contact lists for internal and external stakeholders such as legal counsel, directors, and finance leaders; ensures data integrity across multiple databases.
  

What You’ll Bring to CHA

Typical qualifications would be equivalent to:

• Associate or bachelor’s degree.

• Minimum 3 years of experience providing operational support for Boards and/or other forms of corporate governance.

• Paralegal certificate from an ABA-accredited program, preferred.

• Experience supporting a legal department.

• Strong understanding of legal terminology, contract structure, and governance framework.

• Excellent written and verbal communication skills.

• Proven ability to establish a high degree of discretion, credibility, respect, and trust at all levels.

• Strong organizational, planning, and project management skills and willingness to take ownership of special projects and drive them to successful completion.

• Experience planning and supporting logistics for in-person and virtual meetings.

• Ability to travel up to 20%

Our Perks and Benefits:

• Competitive total compensation package

• Medical, dental and vision insurance

• Retirement Savings program with generous company contribution

• Hybrid working model

• Health Savings Account with company contribution

• Wellness program

• Paid time off and personal days

• 9 paid holidays

• Paid Parental Leave

• DC Commuter benefits

• And more!

More About CHA

This pay range shown is a guideline. Min: $79,000 Max: $138,000 Compensation is based on factors such as qualifications, skill level, and competencies; compensation is based on the role's location and is subject to change based on work location.

Diversity, Equity and Inclusion

CHA is committed to advancing diversity, equity and inclusion within our organization, our membership, the care delivery of children’s hospitals and their communities and through the federal policymaking environment. With children’s hospitals we strive to ensure organizational cultures where everyone feels valued and actively participates in the mission of our organizations. Racism stands firmly in the way of improving children’s health. We remain vigilant in our quest for a diverse and inclusive community and in standing against racism and discrimination wherever it exists.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, and protected veteran status, or disability status.

Visa sponsorship is not available for this position.
From: Children's Hospital Association