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Paralegal/Victim Witness Coordinator

Jonesboro, United States

This position is responsible for providing clerical, administrative, and legal support to the Craighead County Prosecuting Attorney’s Office. This position will serve five (5) Deputy Prosecuting Attorneys (DPAs).

Essential Duties and Responsibilities.

1. Prepare motions, legal documents, draft letters, plea paperwork, and maintain files for Deputy Prosecuting Attorney and staff. This duty is performed daily.

2. E-filing of court documents. This duty is performed daily.

3. Assist with public relations, including answering phone calls, emails, and visitors to the office. This duty is performed daily.

4. Assist in court on each scheduled court date.

5. Prepare and issue Hospital Records Act Subpoenas and ensure medical records are received and filed under seal by the Circuit Clerk’s Office in accordance with the time required by law.

6. Prepare and issue all out-of-state subpoenas within the time required by law.

7. Assist in the maintenance of electronic and paper files, both open and closed.

8. Prepare documents and pleading for Governor’s warrants (extradition paperwork).

9. Prepare and maintain all records and court dates for bond forfeitures, including drafting of orders, and satisfaction of judgment.

10. Schedule all Zoom court hearings, and forward information to the appropriate parties.

11. Prepare and maintain documents for Petitions for Revocation.

12. Prepare and maintain motion binders as instructed.

13. Perform legal research.

14. Prepare legal documents, letters, and memos from drafts or dictation.

15. Prepare interview transcriptions as directed by DPAs.

16. Maintain knowledge of the Arkansas Rules of Professional Conduct for
Attorneys and the application of those rules to Paralegal/Legal Assistant tasks.

17. Assist in drafting jury instructions under the direction of the Prosecuting
Attorney Case Administrator.

18. Coordinating mental health, substance abuse, and drug and alcohol commitments under the direction of the DPA.

19. Coordinating 911 cases, hearings, etc., under the direction of the DPA.

20. Drafting initial case narratives and criminal background in arrest cases.

21. Managing specialty court docket.

21. Perform any other related duties as required or assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

Extensive knowledge of the legal field. College degree in paralegal studies,
English or related field and/or a minimum of five (5) years’ experience as a paralegal or legal assistant. Graduate of an ABA certified paralegal program preferred.

Communication Skills

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with clients, the public and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.

Critical Thinking Skills

Ability to utilize common sense understanding to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

Required Certifications, Licenses, Registrations

Valid drivers license.

Preferred Certifications, Licenses, Registrations

Paralegal Certification.

Software Skills Required

Advanced: 10-key, data entry, databases, spreadsheets, word processing.
Expert Skills in Case Management Access based program.
Microsoft Office expert sills in Word, PowerPoint, Access, Excel, Outlook,
TEAMS, SKYPE, Zoom and OneDrive.
Docutools Data management
FORTIS Data management
Adobe Acrobat
Westlaw
External and Internal Court Connect
Document Conversion software
Transcription skills
Evidence.com
Video editors

Initiative and Ingenuity

Supervision Received
Under direction where a definite objective is set up and the employee plans and arranges own work, referring only unusual cases to supervisor, DPA, or case administrator assigning task.

Planning
Considerable responsibility regarding general assignments in planning time, method, manner and/or sequence of performance of own work; may also

occasionally assist in the planning of work assignments performed by others within a limited area of operation.

Decision Making
Performs work operations which permit frequent opportunity for decision- making of major importance. This decision making would affect the work operations of other employees and/or clientele to a significant degree.

MENTAL DEMAND
Considerable mental demand. Operations requiring almost continuous attention; operations requiring intermittent directed thinking to determine or select materials, equipment, or operations where variable sequences may be selected by the employee. The Arkansas Rules of Professional Conduct must be given considerable attention in every task.

ANALYTICAL ABILITY / PROBLEM SOLVING
Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations. Problem solving skills are a must.

RESPONSIBILITY FOR WORK OF OTHERS
None.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization. The total value for the above would range from $5,000 to
$150,000.

ACCURACY
Probable errors of internal and external scope would have a major effect on the operational efficiency of the organizational component concerned. Errors might possibly go undetected for a considerable period, thereby creating an inaccurate picture of an existing situation. Could cause further errors, losses, or embarrassment to the organization. The possibility for error is always present due to requirements of the job.

ACCOUNTABILITY

FREEDOM TO ACT
Generally controlled. General processes covered by established policies and standards according to the law and Arkansas Rules of Professional Conduct with supervisory oversight.

ANNUAL MONETARY IMPACT
The amount of annual dollars generated based on the job’s essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower.

IMPACT ON END RESULTS
Considerable impact. Job has significant impact on the organizations end results. Provides assistance and support services that facilitates decision making by others.

PUBLIC CONTACT
Regular contacts with patrons where the contacts are initiated by the employee.
Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted. Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization.

EMPLOYEE CONTACT
Contacts with other departments or offices and frequently with individuals in middle level positions: consulting on problems which necessitate judgment and tact in presentation to obtain cooperation or approval of action to be taken. Also, important contacts with associates as required in advanced supervisory jobs.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS
Regular use of highly complex machines and equipment; specialized or advanced software programs.

WORKING CONDITIONS
Periodically exposed to such elements as noise, intermittent standing, walking, occasionally pushing, carrying, or lifting; but none are present to the extent of being disagreeable.

Overtime may be required.

ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.

While performing the functions of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, talk, or hear; and occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, and color vision.

ADDITIONAL INFORMATION
A successful candidate must pass a criminal background check and submit to fingerprinting.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits: