Part-Time Administrative Assistant

About the Company

ADG is a globally respected leader in water park and aquatic venue design, construction, and manufacturing, delivering innovative, high-quality solutions that range from individual wave system components to full-scale 20-acre waterparks. Headquartered in Upstate New York with projects spanning the globe, ADG partners with premier clients including SeaWorld, Six Flags, Wet n’ Wild, Dollywood, Marriott, Hyatt, Gaylord Resorts, and major Hollywood film productions.

About the Role

The Administrative Assistant provides administrative and project coordination support to the Executive Assistant to the CEO in managing both work and life for the CEO. The ideal candidate is highly organized, detail-oriented, and comfortable handling a wide range of administrative responsibilities. This role requires discretion, professionalism, and the ability to manage multiple priorities. This position can have a flexible, varied schedule, estimated between 14-20 hours per week.

Key Responsibilities

• Assist Executive Assistant to the CEO with daily administrative functions
• Calendar and Contacts management, tracking travel and reservations
• Update, maintain, track Excel spreadsheets and Word documents
• QuickBooks data entry, basic record maintenance and project documentation
• Filing, scanning, labeling, mailings, and document organization
• Provide general administrative assistance and support special projects as assigned

Qualified candidates should offer the following experiences and skills

• 2+ years of administrative, executive support, or office coordination experience preferred
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook required)
• Experience with calendaring, scheduling, and executive coordination
• Basic familiarity with QuickBooks or accounting data entry a plus
• Strong organizational, communication, and follow through skills
• Ability to handle confidential information professionally, manage multiple tasks and shifting priorities

If interested in applying for this position, please submit resume to: lauren.shafer@aquaticgroup.com

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 14 – 20 per week

Benefits:

• Paid time off

Work Location: In person