Part-Time Administrative Assistant

Here at Atlantic Track & Turnout Co., we lead the way for manufacturing, supply, and service for railroads, transit systems, and crane runways. We’re proud to be employee-owned and take great pride in the exceptional results we consistently deliver for our partners and customers. For over 60 years, Atlantic Track has put our people first to foster strong teams, products, and services that are second to none.

We’re currently seeking a Part-Time Office Administrator to join our growing team of professionals in Richmond, Illinois. The selected candidate will represent the Atlantic Track organization as a positive brand ambassador.

The hours for this position will be 9:00am - 1:30pm, Monday through Friday.

Roles and Responsibilities:

• Ensures proper flow of office procedures and supports the office by carrying out common office duties
• Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone
• Supports multiple functions at the organization including Human Resources, Operations, Engineering, and Sales
• Reports directly to the Plant Manager
• Assists in new hire orientation to include accurate completion of paperwork, compliance, and personnel files management
• Maintains attendance records
• Troubleshoots issues related to telecommunications; IT, phones, office equipment
• Arranges meetings by scheduling appropriate meeting times and maintaining the office calendar
• Assists in planning and arranging events
• Manages reception area and flow of visitors
• Administers data entry of daily production and cut lists
• Prepares tags for finished goods
• Participates in planning for Human Resources initiatives
• Assists in maintaining Employee Recognition programs including anniversaries, birthdays, and special achievements
• Supports payroll and accounting functions as needed
• Maintains kitchen and communal areas
• Maintains and orders office supplies as needed
• Drafts, formats, and prints relevant documents
• Creates agendas and takes meeting notes in support of Safety Committees
• Maintains accurate records, performs data entry and other clerical duties
• Regularly works within the Enterprise Resource Planning (ERP) system to coordinate HR, Finance, and Supply Chain initiatives
• Ensures timely filing of production travelers and accounts receivable (A/R) and accounts payable (A/P) records

Minimum Qualifications:

• High school diploma or equivalent (e.g. GED, HiSET, TASC, etc.)
• Minimum of 2 years of office administration experience
• Technical Skills, Including Proficiency with Microsoft Office Programs
• Strong record-keeping skills, presentation Skills
• Ability to multitask

Preferred Qualifications:

• Strong Attention to Detail
• Ability to Work Without Supervision
• Excellent Time Management Skills
• Exceptional Communication and Customer Service Skills
• Strong Prioritization and Organization Skills
• Ability to Handle Confidential Information

Atlantic Track offers a holistic benefits package, including competitive pay, 401k plan with company matching funds, health / dental / vision insurance options, life insurance, paid time off, an employee shared ownership plan, and more. We are proud to be an equal opportunity employer.