Part Time Administrative Assistant

The Administrative Assistant provides part-time support to executive leadership, ensuring smooth daily operations and effective coordination across the organization. This role is primarily focused on executive and administrative support, with additional involvement in key business functions such as Human Resources and marketing.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

Executive & Board Support

• Provide direct administrative support to the President and senior leadership.
• Manage executive calendars, schedule meetings, and coordinate priorities.
• Serve as a primary point of contact between leadership and internal/external stakeholders.
• Prepare and edit reports, presentations, and correspondence with a high level of accuracy.
• Coordinate Board and committee meetings, including preparation and distribution of materials.
• Attend Board meetings and record/transcribe meeting minutes.
• Organize and publish Board materials in advance of meetings.
• Assist with bank policy updates and stockholder relations.
• Screen and prioritize calls, emails, and other communications on behalf of leadership.

Administrative & Office Support

• Provide general administrative support across the organization.
• Maintain organized electronic and physical files, records, and documentation, including organizing cabinets and filing systems.
• Coordinate meetings, prepare agendas, and support internal activities.
• Serve as a point of contact for routine inquiries.
• Identify and implement improvements to administrative processes and workflows.
• Provide backup support for other administrative functions as needed.

Human Resources & Communications Support

• Provide backup support for select HR tasks, such as payroll processing or time-off tracking, during absences of the primary HR lead.
• Partner with HR to support the implementation and optimization of HR systems (i.e. Paycor services), to streamline key functions, improve administrative processes, and document new workflows.
• Oversee recruiting, onboarding, and offboarding processes, including job postings, candidate tracking, interview coordination, and employee file management, providing support as needed.
• Handle sensitive and confidential information with discretion and in compliance with company policies and applicable regulations.
• Assist with marketing and communication efforts, including content updates, promotional materials, campaigns, and event support.
• Help maintain consistent internal and external messaging, coordinating marketing documentation and schedules as needed.

Operations & Special Projects

• Maintain executive office records and ensure accessibility of key information.
• Coordinate travel arrangements and itineraries for leadership as needed.
• Support special projects and initiatives led by executive leadership.
• Contribute to organizational initiatives that improve efficiency and support business goals.

Key Qualifications

• Prior experience in administrative or executive support roles preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Word, Excel, and Outlook; experience with office and HR systems preferred.
• Strong written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities.
• Strong problem-solving skills and a proactive approach to improving administrative workflows.
• Ability to collaborate effectively across departments and support team objectives.

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person