Part-Time Administrative Assistant

Job Summary

We are seeking a reliable, organized, and proactive Personal and Administrative Assistant to support day-to-day tasks, scheduling, errands, telephone calls, and administrative duties. This is a part-time position (approximately 5-15 hours per week with additional hours possible) ideal for someone who thrives on variety, strong communication, and helping others stay organized and efficient.

Key Duties & Responsibilities

Administrative & Organizational Tasks

• Make and respond to calls, texts, or emails on behalf of the employer.
• Organize and maintain digital files and physical documents.
• Prepare simple reports, spreadsheets, or notes as needed.
• Prepare mailings as needed
• Develop and maintain address listings
• Research and complete professional forms as needed, including government applications, grant applications, business filings, other duties as needed and assigned
• Act as Office Manager for local offices as needed
• Oversee administrative duties related to mental health and travel / retreat based business, including reservation management, client communications, payments, simple book keeping, and duties as needed.
• Assist with local non-profit organization as needed and assigned.
• Complete marketing tasks as assigned
• Social Media support as needed

Errands & Admin Support

• Run local errands as needed (USPS, Fed Ex, UPS, local business contacts, etc)
• Coordinate travel scheduling and tasks as needed
• Book appointments as needed
• Manage calendar as needed supporting deadlines, filings, upcoming commitments.

Special Projects (as needed)

• Internet research (best local service options, pricing comparisons).
• Travel planning (flights, hotels, itineraries).
• Event and reservation bookings.
• Marketing tasks as needed
• Purchasing / Ordering as needed

Compensation

• $18.00 to $25.00 per hour
• Mileage reimbursement

10 hours per week average

Essential Skills & Qualifications

Experience

• Previous experience in an administrative, office assistant, or personal assistant role is a plus.
• Experience organizing schedules, communication handling, or household coordination.
• Familiarity with common office apps (email platforms, Google Workspace, Microsoft Office).

Skills

• Strong organizational and time-management skills
• Excellent communication (phone, email, text)
• Ability to prioritize tasks and work independently
• Basic tech comfort (scheduling tools, spreadsheets, messaging apps)
• Problem-solving and resourcefulness

Helpful Attributes

• Reliable and punctual
• Discreet with confidential information
• Friendly and professional demeanor
• Comfortable running errands/driving around town

Requirements

• High School Diploma (college credits preferred)
• Technology literacy and Google Business familiarity
• Ability to pass background check
• Reliable transportation

Candidate Snapshot

“A detail-oriented, dependable assistant who can balance administrative duties with occasional errands and planning support. They anticipate needs, communicate promptly, and handle tasks with a positive attitude.”

Pay: $18.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Cadillac, MI 49601