Part Time Book Keeper

Status: Independent Contractor (1099)

Location: Remote (Candidate must be based in the Orlando, FL area for occasional in-person meetings)

Commitment: Approximately 10 hours per week

Gridlex is an Orlando based software company. We are seeking a highly organized Part time Bookkeeper for our entities to manage our full-cycle accounting. You will be responsible for ensuring that our contract terms are accurately reflected in our financial records, managing the billing lifecycle, and maintaining rigorous compliance standards.

Key Responsibilities. Revenue & Accounts Receivable

• Contract Management: Review new contract terms and establish automated or manual invoicing schedules accordingly.
• Billing Execution: Generate and distribute invoices strictly adhering to the agreed-upon contract schedule.
• Collections: Execute personalized follow-up email reminders based on specific customer contract terms to manage and reduce Days Sales Outstanding (DSO).
• Revenue Reconciliation: Perform monthly "Contract Terms to Revenue" reconciliations to ensure billed revenue matches contractual obligations.
• Payment Recording: Accurately record all incoming payments and maintain an up-to-date aging report.

2. Expense Accounting & Accounts Payable

• Vendor Management: Process payments to vendors and contractors
• Categorization: Ensure all expenses are mapped to the correct Chart of Accounts and department tags.
• Document Retention: Maintain a digital audit trail by attaching receipts and invoices to all ledger entries.

3. Compliance & Governance

• Tax Filings: Manage timely filings for Sales & Use Tax (where applicable) and 1099 reporting for vendors at year-end.
• Corporate Filings: Ensure annual reports and state-level business registrations remain in good standing.
• Audit Readiness: Maintain a clean general ledger to support seamless year-end tax preparation or external audits.

4. Reporting & Subscription Analytics

• Subscription Schedules: Maintain and update Subscription Revenue schedules (SaaS/Service-based) to ensure accurate deferred revenue tracking.
• Financial Packages: Deliver Monthly, Quarterly, and Annual reporting packages, including P&L, Balance Sheet, and Statement of Cash Flows.
• Variance Analysis: Flag discrepancies between projected contract revenue and actual collections.

Requirements

• Experience: Must have experience in Bookkeeping
• Independence: Must provide your own secure computing infrastructure.
• Technical Skill: Advanced proficiency in QuickBooks Online and Excel for reconciliation modeling.
• Communication: Exceptional written communication for professional, personalized client follow-ups.

Pay: $24.28 - $29.24 per hour

Work Location: Hybrid remote in Orlando, FL 32822