Part-Time Executive & Personal Assistant (Hybrid)

Job Overview
We are seeking a dynamic and highly organized Part-Time Executive & Personal Assistant to support a busy professional in a hybrid work environment. This role offers an exciting opportunity to manage a variety of administrative, personal, and project coordination tasks, ensuring seamless daily operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, thriving in a fast-paced setting that combines remote and in-office work. This position is perfect for someone eager to contribute to both professional and personal success while enjoying flexible hours.

Key Responsibilities

In-Person Responsibilities (1–2 Days/Week)

• Organize and maintain structured filing systems (both household and business-related), ensuring records are accurate and easily accessible
• Pick up and drop off packages (FedEx, UPS, etc.) and assist with general errands
• Support personal tasks such as purchasing, event/party preparation, and occasional household management
• Assist with light office operations including physical filing, document organization, and data entry
• Attend and contribute to a weekly planning meeting to align on priorities, schedules, and ongoing projects
• Provide occasional in-person support for special projects or events
• Occasional overnight travel may be required

Remote Responsibilities

• Provide comprehensive executive administrative support, including managing calendars, scheduling appointments, and coordinating meetings using tools such as Google Workspace and Microsoft Outlook
• Coordinate with contractors, vendors, and service providers, handling communication and follow-ups professionally
• Manage communications on behalf of the executive, including email correspondence, document sharing, and platforms such as DocuSign
• Take detailed meeting notes, track action items, and ensure timely follow-through on tasks and deadlines
• Organize and maintain digital files, documents, and systems to ensure efficiency and accessibility
• Assist with project coordination by tracking deadlines, preparing reports or presentations, and supporting overall workflow organization
• Handle basic bookkeeping tasks, data entry, and recordkeeping (QuickBooks experience preferred)
• Conduct proofreading, transcription, and document review to ensure accuracy and professionalism
• Order supplies, materials, and event-related items as needed

What We’re Looking For

• Strong organizational skills with exceptional attention to detail
• Ability to take initiative, problem-solve, and manage tasks independently
• Excellent written and verbal communication skills with professional phone etiquette
• High level of discretion and ability to handle confidential information
• Comfortable managing multiple priorities in a fast-paced environment
• Tech-savvy with proficiency in Google Workspace and/or Microsoft Office Suite
• Reliable transportation for in-person responsibilities

Preferred Experience

• Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting high-level professionals or entrepreneurs
• Strong background in office management, including filing, data entry, clerical support, and customer service
• Experience coordinating vendors, schedules, logistics, or events
• Familiarity with bookkeeping software such as QuickBooks and basic accounting principles
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and multi-line phone systems
• Experience with task/project management tools (Trello, Asana, or similar) is a plus
• Strong typing skills with the ability to assist in transcription and proofreading tasks

Why Join Us

Join us in a dynamic and flexible role where your organizational skills and proactive mindset will directly support executive success. We value individuals who take initiative, create structure, and thrive in a hybrid environment where no two days look the same.

Pay: $15.00 - $18.00 per hour

Expected hours: 10.0 – 15.0 per week

Benefits:

• Flexible schedule

Shift availability:

• Day Shift (Required)
• Night Shift (Preferred)
• Overnight Shift (Preferred)

Ability to Commute:

• Spring, TX 77380 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: Hybrid remote in Spring, TX 77380