Part-Time Office Admin

Position Summary

This position is responsible for coordinating administrative office services such as coordinating general business activities for themselves and others, leading bi-weekly team meetings, payroll support, file maintenance, and other administrative activities for Property Care Building Service. Interprets operating policies and procedures. Exercises independent judgment in the resolution of administrative problems.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Coordinate and implement general office services such as leading bi-weekly monthly meetings, file maintenance, payroll support, and other administrative activities.
• Assist with the accounting operations as needed, including payroll, accounts receivable, and accounts payable processes.
• Answer office phone and schedule clients as needed.
• Familiar with operating policies and procedures and advises employees on said topic as needed.
• Occasionally updates and maintains personnel files and client files.
• Research and compile information for direct supervisor upon request.
• Assist with special events planning.
• Operate personal computer to access e-mail, electronic calendars, and other basic office support software.
• Provide technical support to employees and translate documents as needed to Spanish.
• Assist with special projects to create, implement, and maintain new policies, procedures, and systems in order to increase operational efficiency.
• Receive company deliveries and confirms accuracy of inventory received.
• Other duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma or GED
• Three years of related experience
• Good oral and written communication skills
• Familiar with Microsoft Office including Excel, Outlook, and Microsoft Word
• Bilingual in English and Spanish

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Pay: $21.00 - $23.00 per hour

Benefits:

• 401(k)
• Life insurance

Work Location: In person