Part time office assistant

Job Overview
We are seeking a dynamic and detail-oriented Part-Time Office Assistant to join our team! This role is perfect for someone eager to contribute to a well-organized, efficient office environment while gaining valuable administrative experience. As a key support member, you will help manage daily office operations, assist with clerical tasks, and ensure smooth communication across departments. This position offers flexible hours and the opportunity to develop essential office management skills in a vibrant professional setting.

Responsibilities

• Greet visitors and manage front desk duties with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Perform data entry and maintain organized filing systems both digitally and physically
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Support calendar management and scheduling for team members or executives
• Prepare correspondence, proofread documents, and ensure accuracy in all written materials
• Manage office supplies inventory, place orders, and maintain stock levels
• Provide excellent customer support by addressing inquiries efficiently and courteously
• Coordinate meetings, including setting up conference rooms and handling necessary arrangements
• Support general office management activities to promote a productive work environment

Qualifications

• Proven office experience with strong clerical and administrative skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills and high computer literacy for data entry and document preparation
• Experience with multi-line phone systems and phone etiquette standards
• Bilingual abilities are a plus for serving diverse clients or team members
• Knowledge of QuickBooks or other bookkeeping software is preferred but not required
• Demonstrated ability to handle confidential information discreetly
• Strong attention to detail with excellent proofreading skills
• Previous personal assistant or office management experience is advantageous
• Ability to manage time efficiently in a fast-paced environment

Join us as a Part-Time Office Assistant and become an integral part of our energetic team! We value proactive individuals who thrive on organization, communication, and delivering exceptional support. This role provides an excellent platform to develop your administrative expertise while contributing positively to our workplace culture.

Pay: $10.00 - $12.00 per hour

Work Location: In person