Part Time Personal Assistant

Position: Executive/Personal Assistant to semi-retired Businessman and Executive Director of Non-Profit Arts Organization (Part-Time)

Location: Philadelphia Art Museum Area (Philadelphia, PA)

Schedule: 15-20 hours/week, flexible hours, must be available Mondays

Overview:

A semi-retired businessman and his wife, the Executive Director of a nonprofit, seek a highly organized and proactive Assistant. The role involves supporting both in personal and professional aspects. The ideal candidate will be resourceful, diplomatic, discreet, tech-savvy, and passionate about arts and culture. A caring attitude and positive outlook are essential.

Responsibilities:

Personal & Household Support:

● Manage household calendar, bill payments, mail, maintenance, and event planning

● Run personal errands (grocery shopping, dry cleaning)

● Assist with home organization and digital files

● Help organize personal art collections and archives

Travel & Event Planning:

● Arrange personal and business travel (flights, hotels, transportation

● Plan and coordinate social and arts-related events

Administrative & Professional Support:

● Handle business documents, filing, and correspondence

● Manage emails and phone inquiries for both individuals

● Schedule appointments and send reminders

Technology Assistance:

● Support device management and troubleshoot tech issues

Charity & Nonprofit Commitments:

● Assist with managing donations and related logistics

Requirements:

● Bachelor’s Degree or equivalent experience

● Prior experience as an executive/personal assistant

● Proficient with Mac, Windows, Microsoft Office, Google Drive, social media, and streaming platforms

● Excellent organizational and communication skills

● Able to work independently, multitask, and anticipate needs

● Discreet, diplomatic, and professional

● Tech-savvy with an interest in arts and culture

● Reliable, honest, and approachable

Personal Traits:

● Patient, caring, and calm under pressure

● Flexible and adaptable across tasks

Skills Required: proficiency with MAC computers, Microsoft Word & Excel, Address Book Facebook, Instagram

Pay: $25.00 - $30.00 per hour