Part-Time Senior Accounting Specialist

Part -Time Senior Accounting Specialist - QuickBooks Lead

True Vines, Inc. is searching for the person who becomes the financial and operational backbone of our business, someone who shows up, owns their work completely, and takes quiet pride in running things well.

This is a full-charge role. You won't be handed a narrow task list. You'll own the entire bookkeeping cycle with support from our admin assistant - accounts payable, accounts receivable, invoicing, reconciliations, month-end close, and keep our administrative operations running smoothly behind the scenes. You'll work directly alongside leadership and have real, visible impact.

If you're the kind of person who notices things before they become problems, who builds clean systems because it makes sense, and who finds genuine satisfaction in bringing order to complexity, we built this role for you. Hours of operation Monday - Friday, 9 AM - 4 PM. This role is part-time with flexible hours.

WHY TRUE VINES

We're not a corporate firm. We're a creative, purpose-driven company that has spent 33 years transforming commercial spaces with living plants. That means:

• Your work matters immediately — no bureaucracy, no waiting for sign-off chains
• You'll be seen and valued — leadership is close, feedback is direct, and wins are recognized
• Stability you can count on — 33 years in business, loyal commercial client base, consistent operations
• A genuinely unique industry — interiorscape, biophilic design, living walls, large-scale holiday installations
• A team that cares — woman-owned, values-driven, committed to people and not just process

$33 - $40 hourly

What You'll Own

• Manage full-cycle bookkeeping in QuickBooks Desktop — daily, without shortcuts
• Accounts payable: process, code, and verify all vendor invoices; execute payments via ACH, check, and EFT
• Accounts receivable: generate and send customer invoices; monitor incoming payments; follow up on outstanding balances
• Reconcile all AP/AR transactions, AR collections, and maintain accurate, audit-ready financial records
• Produce monthly cash flow reports and financial summaries for leadership review
• Support the month-end close and account reconciliations
• Collaborates with the CPA and external professionals to ensure accurate and timely tax -related processes

Office Operations

• Maintain internal documentation, digital filing systems, and administrative records
• Manage vendor relationships — resolve billing discrepancies, handle disputes professionally
• Provide administrative follow-through and coordination support to leadership
• Identify inefficiencies and propose process improvements without being asked
• Office main point of contact - answering phones, directing, or taking messages

• 5–7+ years of full-cycle bookkeeping or combined bookkeeping + office management experience
• QuickBooks Desktop — strong, hands-on experience is non-negotiable
• Solid understanding of AP, AR, cash flow management, and reconciliations
• Microsoft Excel proficiency — formulas, data entry, reconciliation work
• Exceptional attention to detail — you catch your own errors before anyone else does
• Self-managed and organized under competing priorities; no hand-holding required
• Professional communicator — comfortable with vendors, clients, and executive leadership
• Experience in a service-based, trade, or small business environment preferred
• An associate's or Bachelor's degree in Accounting or Business is a plus, but proven experience is what counts

True Vines, Inc. is a 33-year-old, woman-owned interiorscape and commercial holiday design firm serving commercial clients throughout the Greater Houston area. We specialize in tropical plant design, living walls, moss art, weekly horticultural maintenance, and large-scale holiday décor.

Our mission is to enhance the human spirit, one plant at a time, by bringing plants and people together. We are passionate about creating environments that promote well-being, creativity, and productivity.

At True Vines, we value integrity, teamwork, continuous improvement, and strong relationships. We invest in our team members and provide opportunities for long-term growth within a unique and creative industry.