Payments Coordinator

PAYMENTS COORDINATOR (On-site | Appleton, WI)

Are you looking for a detail‑driven finance position to grow your skills in payments, reporting, and client support within a collaborative team environment? If so, we have an exciting opportunity for you to join our team!

Overview:

Agilex Business Solutions, a Mosaic 360 company, is a growing organization that offers a unique ePayables program for businesses. Agilex delivers a payment solution that increases security, drives internal efficiencies, and strengthens relationships between clients and their vendors.

The Payments Coordinator will play a key role in supporting Agilex clients with their payment-related needs. This position ensures smooth, accurate processing and helps maintain the high level of service our clients expect.

What you receive:

• An exciting opportunity to be part of a growing organization within a dynamic team.
• Competitive salary package.
• Benefits include a 401k plan with match, PTO, and holiday pay.

Payments Coordinator Responsibilities:

• Responsibilities will include, but are not limited to:
• Prepare and process daily payments using proprietary software
• Track, reconcile, and drive transactions for client payment files
• Communicate with clients to resolve invoice discrepancies
• Create customized reports based on client needs
• Perform data entry and generate internal reports
• Prepare weekly Excel reports
• Support the Managing Director with projects and tasks
• Complete additional duties as assigned

Payments Coordinator Qualifications:

• Previous experience in accounting or finance
• Experience with outbound phone calls preferred
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time management skills
• Clear and professional written and verbal communication skills
• A proactive, solutions-focused mindset
• Proficiency with Microsoft Office, especially Excel
• Ability to work independently and collaboratively

If you enjoy building strong relationships, take pride in accuracy, and feel energized when your work directly contributes to client success, we encourage you to apply for this exciting opportunity. We look forward to meeting you!

Agilex Business Solutions, LLC is an Equal Opportunity Employers

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person