Payroll Accountant

SUMMARY

This position is responsible for all aspects of the payroll process for the College including but not limited to the accurate and timely processing of payroll, maintaining accurate payroll databases, and assuring that proper policies and controls are followed.

EXPECTATIONS OF EMPLOYEE

• Adhere to College Policy and Procedures
• Act as a role model within and outside the College
• Perform Duties as workload necessitates
• Maintain a positive and respectful attitude
• Communicate regularly with supervisor about Department issues
• Demonstrate flexible and efficient time management and ability to prioritize workload
• Consistently report to work on time prepared to perform duties of position
• Meet Department productivity standards

ESSENTIAL DUTIES AND RESPONSIBILITIES

• 
  Process payroll additions/changes and personnel action notices within the ADP system
• Process bi-weekly and monthly payroll for faculty, staff and student workers
• Maintain payroll related general ledger accounts on a monthly basis
• Coordinate all calendar year-end functions, i.e., W2s from ADP
• Maintain organized files of all payroll documents
• Create unique reports within the ADP system for budget preparation, audits, etc.
• Maintain knowledge of current payroll tax laws to be able to answer employee inquiries
• Prepare periodic reports of earnings, taxes, and deductions
• Research payroll issues as necessary and adjust errors
• Provide exceptional customer service concerning questions from employees
• Prepare documentation for audit adjustments / records at year end
• Reconcile monthly general ledger accounts
• Perform data entry of miscellaneous journal entries, including transfers / reclassifications
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

KNOWLEDGE, SKILLS & ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and / or Experience - Associate's degree (A. A.) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Communication / Language - Requires effective oral and written communication skills, excellent interpersonal skills. Ability to read, analyze, and interpret common, financial reports, and legal documents. Ability to respond to common inquiries or complaints from members of the college community and outside vendors.
• Mathematical - Ability to calculate figures and amounts such as interest, percentages.
• Reasoning - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Certificates, Licenses, Registrations - None Required

PHYSICAL DEMANDS / WORK ENVIRONMENT

• Regularly

o Sit

o Talk or hear

• Frequently

o Use hands to finger, handle, or feel

o Reach with hands and arms

• Occasionally

o Stand and walk

o Stoop, kneel, crouch, crawl

o Climb or balance

o Lift and/or move up to 25 pounds

o Outside weather conditions

• Vision

o Close vision

o Ability to adjust focus

• Noise

o Moderate

• Stress

o Low to moderate

• Normal Work Schedule

o Monday – Friday

o 8:00 a.m. to 5:00 p.m., with an hour for lunch

o Overtime as necessary to meet the demands of the position