Payroll Administrator

The position is responsible to accurately maintain and monitor TriMark’s time and attendance software system and files to transmit data for the correct processing of payroll for employees of TriMark Corporate, TriMark Minnesota, TriMark Quincy and remote employees. The position is responsible for TriMark Corporation’s door access security system which includes pass card entry. This position requires a high-level working knowledge of human resource information systems (HRIS). The ability to understand and adjust background settings, develop reporting, partner with Dayforce personnel to understand and grow HRIS capabilities to continuously improve current process and utilize automation when possible.

TriMark total sales +/- $100MM

Total Employees +/- 400

This position reports to the Director of Human Resources.

This HR Administrator position's main responsibility is to ensures the efficient operation and accuracy of payroll processing in accordance with Federal, State, and local laws. The position acts as the payroll database administrator for TriMark and answers questions pertaining to the payroll software. The position is the primary contact between TriMark and the outside payroll provider. This position understands and adjusts settings, develops reporting, partners with Dayforce personnel, grows TriMark HRIS capabilities, and continuously improves the current process to utilize automation.

The position is responsible to ensure that all personnel and payroll records are up to date, thus allowing accurate and timely reports and tax returns to be generated for the IRS, government, and internal use. This activity requires the management of a third-party vendor to achieve administrative requirements. The position accumulates information at the end of each month for management review such as employee counts, hours, wages, etc. to ensure that management has timely and accurate information available for making business decisions. The position processes all bonuses, service awards, and other off-cycle payments to employees.

The position supports disciplinary action preparation for time and attendance related issues and accurate record tracking of these disciplinary actions. The position is responsible for door access security for TriMark Corporation utilizing the appropriate security systems. This position is the back-up for the Benefits Administrator and will handle other HR-related administrative tasks as needed.

A requirement of this position is the ability to interact with individuals throughout the company, as well as external associates. Therefore, this Payroll Administrator must possess excellent communication skills, including both written and oral. The incumbent must conduct themselves in a professional manner at all times to promote good working relationships among supervisors, employees, and peers.

It is critical that this Payroll Administrator possesses a high degree of confidentiality by virtue of the sensitive information that is disclosed to the incumbent. Due to the nature of the work, accuracy and attention to detail is critical in this position. The incumbent must be HR information system (HRIS) proficient, possess superb organizational skills, and the ability to prioritize multiple tasks, projects, and/or duties to remain as efficient as possible.

• To go above and beyond in their support of TriMark employees’ payroll and other HR-related needs.
• Inform individual employees and supervisors requesting advice related to payroll and HR policy.
• Ensure timely preparation of reports and summaries relating to employee activities to ensure the availability of this information for company operations and management planning.
• Performs payroll database administrator duties and is the primary contact between outside payroll provider and TriMark to ensure accurate payroll information is transmitted to the payroll provider and to maintain the integrity of the payroll software.
• Compiles and enters into payroll system time and attendance data for payroll processing, including but not limited to holidays and salary continuation, as well as change documents such as, promotions, work schedule changes, department changes, etc.; commits data and interacts with payroll provider to ensure that TriMark’s employees are paid correctly.
• Go to the person for Dayforce needs. Maintains a high level of connection to Dayforce training and support.
• Onboards new supervisors and employees to ensure they are comfortable with Dayforce and the payroll process.
• Accommodates government agencies when requesting garnishments for TriMark’s employees and processes requests to ensure that requirements are met.
• Is responsible for and maintains TriMark’s door access security system for TriMark New Hampton locations and makes changes as needed to allow employees access to the buildings when required by their supervisors; this includes adding and deleting employees and visitors. .
• Maintains TriMark’s attendance system in Dayforce and tracks time off forms for all hourly personnel, alerting supervisors, and employees when there is a compliance issue.
• Document and maintain administrative procedures for assigned payroll processes. Evaluate and revise internal processes to reduce costs and increase efficiency.
• This position supports the continual improvement and compliance of QMS and EMS.
• Responsible to perform his or her job functions in a manner that supports TriMark's mission, vision, and values in order for the company to attain its strategic and growth goals.
• Supports process improvement and other HR projects.
• Serves as a back-up to the Benefits Administrator and supports HR-related administrative work as needed.

Service Focus – Values and provides high quality service to all employees. Creates and sustains positive working relationships. Cross-cultural awareness, knowledge of, and sensitivity to differences among cultures.

Effective Communicator - Demonstrates professional and respectful verbal, written and electronic and other communication. Listens actively and empathetically to the views of others.

Confidentiality Skills – Respects and adheres to ethical principles regarding data protection and confidentiality regarding any information obtained as part of human resources activity.

Technically Knowledgeable – Technical knowledge in utilizing HRIS (Dayforce) to enter, track, store, and report data. Knowledge of basic HR laws. Knowledge of company vision and values.

Flexible/Adaptable - Ability to adapt to whatever changes that occur within the department or company without losing focus on goals.

Accountability - Takes responsibility and ownership for actions and decisions and demonstrates commitment to accomplish work in an ethical and efficient manner.

Problem Solving - Identifies problems and seeks the best solutions that are in the best interests of the TriMark Corporation.

Attention to Detail - Accuracy to ensure payroll is correct, testing to understand impacts of system setting changes prior to implementation, and rechecking work to limit errors are crucial skills for this position.

The office area is air-conditioned and working conditions are excellent. Normal or corrected vision with no color deficiency, normal depth perception and peripheral vision of 180 degrees is required. Safety glasses are required whenever office personnel are in the plant production area. Safety shoes are required whenever the position is working on the shop floor for an extended period of time. Noise levels within the office are 50-80db. Hearing protection is not required within the office but is encouraged when the position is in high-noise areas of the plant for more than brief visits.

high-noise areas.

Bending

Floor level

Stooping

None

Squatting

Intermittently

Twisting

45 degrees

Turning

90 degrees

Reaching

Full reach

Lifting

10# or less

Pushing/Pulling

10# or less

Standing

25% or less

Sitting

50% or more

Walking

25% or less

Climbing

None

Grasping

Normal dexterity

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person