Payroll Administrator

Job Description:

The Payroll Administrator I is responsible for accurately processing payroll activities and maintaining payroll records to ensure timely and compliant compensation for employees. This role supports departmental objectives by ensuring payroll transactions align with internal policies and external regulations. The position contributes to operational efficiency through careful review, reconciliation, and resolution of payroll discrepancies. The Payroll Administrator I works collaboratively within the payroll team to support consistent and reliable payroll operations.

Primary duties may include, but are not limited to:

• Processes payroll changes, including pay adjustments, deductions, and withholdings, in accordance with established procedures.

• Calculates and processes court-ordered deductions such as garnishments and child support payments.

• Reviews time and attendance records regularly to ensure accuracy in preparation for payroll processing.

• Calculates regular and overtime pay in compliance with applicable policies and regulations.

• Processes payroll cycles, ensuring accurate calculation of taxes, benefits, and other authorized deductions.

• Audits payroll data and documentation to identify and correct errors or discrepancies.

• Responds to employee and management payroll inquiries and works to resolve issues in a timely manner.

• Maintains accurate payroll records and files required documentation in accordance with retention requirements.

• Assists with accounting-related requests related to payroll transactions as needed.

• Provides backup support to other payroll team members to ensure continuity of operations.

• Performs other duties as assigned.

Education and Experience Requirements:

Requires a High School diploma or General Education Diploma; 2+ years of experience in payroll administration or a related field, or any combination of education and experience, which would provide an equivalent background. Post-secondary education and bilingual or multilingual skills preferred.

Knowledge, Skills, and Abilities:

• Strong mathematical and analytical skills with attention to detail and accuracy.

• Ability to interpret and apply payroll policies, procedures, and regulatory requirements.

• Proficient written and verbal communication skills.

• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

• Effective organizational and time management skills.

• Ability to work independently and collaboratively in a team-oriented environment.

Essential Mental and Physical Functions:

• Ability to sit for extended periods while performing payroll and administrative tasks.

• Frequent use of fine motor skills for data entry and document review.

• Ability to concentrate for prolonged periods while performing detailed work.

• Ability to read, review, and interpret numerical and written information accurately.

• Ability to manage multiple tasks and meet established deadlines

Work Environment:

• Perform all tasks on-site or in a professional office environment.

• Work is primarily sedentary and performed in a climate-controlled setting.

• Regular interaction and collaboration with payroll, human resources, and finance staff.

• Compliance with all applicable organizational policies related to confidentiality and data security.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

Acknowledgement:

I have read this job description (or had it read to me) and I fully understand all my job duties and responsibilities. I am able to perform the duties and responsibilities as outlined, with or without reasonable accommodation. I understand that my job duties and responsibilities. If I have any questions about job duties not specified on this description that I am asked to perform, I should discuss them with my immediate supervisor or a member of the Human Resources staff.