Payroll and Benefits Specialist

Come join one of the fastest-growing independently owned distributors in Northern California! We are looking for a full-time Payroll and Benefits Specialist to join our team in our Hayward, CA branch.

Benefits:

• Anticipated Pay Range: $85k-$90k annual salary, depending on experience, plus bonus
• Hybrid Work Schedule
• Medical, Dental, Free Vision Insurance
• 401k with Employer Match
• Basic Life Insurance, AD&D, and LTD Insurance
• Paid Major Holidays and Paid Time Off
• Commuter Benefits
• ARC Fertility Program
• Employee Wellness Program
• Voluntary Benefits – Pet Insurance, Legal Plan, Student Loan Program, Additional Life and AD&D Insurance Coverage

Position Summary:

The Payroll and Benefits Specialist is responsible for implementing, evaluating, and administering employee benefit programs such as healthcare benefits, basic and voluntary life insurance, long-term disability insurance, HRA plans, and our 401k Plan. Various HR responsibilities include the creation of employee files, inputting wage and salary information, and ensuring that payroll is processed accurately. The Payroll and Benefits Specialist manages workers' compensations and auto claims, and the company’s payroll process.

Essential Functions and Responsibilities:

• Process semi-monthly payroll;
• Process wage garnishments; child support, and other deductions as applicable
• Enroll new employees into company records for payroll purposes and select company benefits upon completing the waiting period.
• Process incoming verification of employment and documents requiring personnel history information from various vendors as needed.
• Update and maintain wages and salary history including reoccurring deductions to ensure accurate payroll processing and record keeping.
• Reconciles benefits account by approving all healthcare billing statements on an ongoing basis.
• Reviews all benefits programs prior to renewal with the broker.
• Coordinate open enrollment meetings regarding healthcare benefits at all branches.
• Coordinate and conduct open enrollment and educational meetings for 401k plan twice a year in June and December.
• As the main contact and loan administrator for the 401k plan, annually submits all documents for employees including plan amendments, reinstatements, 401k loan requests, quarterly statements, annual compliance testing, 401k remittance, and filing of form 5500.
• Administer all required programs by EDIC including Captive Resources and Gallagher Bassett.
• Process and report claims for auto and workers’ compensation, including claims review meetings as required.
• Annually consult with Brokers (in regard to cobra notices on a per case basis, administration, and annual notices.
• File annual 5500 requirements for applicable benefits plans.
• Complete annual audits for auto, workers compensation, and general liability.
• Schedule drug testing in a timely manner as it relates to workplace injuries and auto accidents.
• Process and maintain files for all employees on an ongoing basis
• Run reports for Finance as needed
• Other duties as assigned

Qualifications:

Special Licenses and/or Certificates:

• CPP preferred.

Education and/or Experience:

• Bachelor’s degree in Business Administration, HR, or related field
• UltiPro (UKG) payroll processing experience: 2-3 years required, 5 years preferred
• Payroll and benefits experience: 5 years required
• Solid knowledge of California Wage & Hour law

Computer Skills:

• Intermediate or better knowledge of personal computers and peripherals, word processing and spreadsheet software, e-mail, and the Internet.
• Working knowledge of relevant HRIS and Payroll software systems (UltiPro required)

Other Skills and Qualifications:

• Strong interpersonal skills.
• Strong written and verbal communication skills.
• Ability to exercise discretion and maintain confidential information.
• Strong research and problem-solving skills.
• Detail oriented.
• Sound decision-making skills.
• Demonstrated time management and organizational skills, including an ability to plan and manage multiple priorities simultaneously.
• Commitment to and demonstration of high ethical standards governing professional behavior and interactions, including the ability to maintain information in a confidential manner

More about Alameda Electrical Distributors & California Service Tool:

Over that last decade we have expanded to 15 locations throughout Northern and Central California and are ranked among the top 100 companies in our industry nationally. We focus on several key categories under two company brands, including tools, safety, specified products, electrical supplies, alternative energy, and automation. Our core markets served include: commercial and industrial contractors, and facility and OEM clients.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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