Payroll Clerk / HR Assistant

The Payroll Clerk & Human Resources Assistant will be responsible for bi-weekly payroll processing and benefit invoices. In addition, they will be responsible for administrative tasks for the City’s Human Resources department.

Essential Duties and Responsibilities: The essential functions or duties listed below are intended only as examples of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Assumes responsibility for the timely and accurate processing of all City employee bi-weekly payroll, including correct deductions, taxes, any and all payroll changes, and specialized payrolls.
• Reviews all electronic and paper timesheets, inputs weekly payroll and ensures accuracy.
• Prepares all tax reports and spreadsheet analyses for other payroll, employee benefits, budgets, or financial systems as needed.
• Reconciles all employee benefits deductions on a monthly basis.
• Processes all benefit and employee related invoices for City and School employees including a bi-weekly upload for OBRA and SMART plan deductions.
• Compiles and updates payroll earnings to maintain current and up to date information. Assists Harpers with the processing of W-2 forms and other required forms such as 1095-C’s.
• Generates payroll reports to be uploaded and posted by Finance in Softright.
• Coordinates with School and City Personnel Departments to complete unemployment claim requests, employee verifications, and the processing of payroll deductions for various employee benefits, including direct deposit, deferred compensation, OBRA, and union dues.
• Performs administrative functions for the City’s Human Resources department including filing of employee personnel records, and assisting with hiring processes, for School and City employees.
• Assist the Human Resources Director in on-boarding of new City and School employees.
• Other related duties as assigned by the Human Resources Director.

Minimum Qualifications:

• High school diploma or equivalent plus 2 years’ experience in payroll processing, experience with municipal payroll preferred.
• Municipal human resources experience a plus

Required Skills and Qualities:

• Knowledge of payroll policies and procedures within a municipal environment.
• Working knowledge of state and local regulations as they pertain to payroll processing.
• Working knowledge of municipal accounting systems.
• Knowledge of modern office practices and procedures.
• Demonstrated advanced computer skills and spreadsheet proficiency.
• Demonstrated skills in working accurately with numbers with attention to detail, initiative, and problem solving.
• Demonstrated skills in organization and communication both oral and written.
• Ability to interact positively with all employees and managers throughout the organization.
• Ability to handle sensitive information and to maintain confidentiality.

The City of Amesbury is an Equal Opportunity Employer. The City of Amesbury does not discriminate in hiring or employment on the basis of race, color, religion, sex, sexual orientation, gender identity and expression, age, genetic information, national origin, ancestry, disability, veteran status or membership in the armed services, marital status or any other protected category under federal or state law.

Job Type: Full-time

Pay: $26.20 - $29.62 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person