Payroll Executive

• Job Title: Payroll Executive

Location: Kalyan / Kanjurmarg (Mumbai)
Industry: Textile / Garment Manufacturing & Corporate Office
Experience Required: 6–8 years (minimum 5+ years in manufacturing payroll)
Salary Range: ₹40,000 – ₹50,000 per month (CTC / Gross – based on experience & interview)
Employment Type: Full-time

Job Summary

We are seeking a detail-oriented and compliance-driven Payroll Executive to independently manage end-to-end payroll operations for our manufacturing and corporate workforce. The role requires strong expertise in statutory compliances, factory payroll norms, shift-based attendance, and coordination with HR, Accounts, and external authorities.

Key Roles & Responsibilities

1. Payroll Operations

• Manage end-to-end monthly payroll processing for factory and office employees
• Preparation, verification, and finalization of:
• Attendance, shifts, overtime (OT), incentives, bonuses
• Deductions, arrears, increments, and special payments
• Ensure timely salary disbursement and bank uploads
• Handle full & final settlements, gratuity calculations, and leave encashments
• Maintain accurate payroll records and employee salary structures

2. Statutory & Legal Compliance (Manufacturing Focus)

• Ensure full compliance with:
• Provident Fund (PF)
• ESIC
• Professional Tax (PT)
• Labour Welfare Fund (LWF)
• Income Tax (TDS), Form 16 & Form 12BA
• Strong working knowledge of:
• Factories Act, 1948
• Shops & Establishment Act
• Minimum Wages Act (Textile / Garment Industry)
• Payment of Wages Act
• Bonus Act & Gratuity Act
• Coordinate inspections, notices, and submissions with labour authorities
• Support internal and external statutory, payroll, and compliance audits (SEDAX / Social Audits preferred)

3. Systems, MIS & Controls

• Manage payroll through ERP / HRMS / Excel-based systems
• Generate and maintain:
• Payroll MIS reports
• Statutory registers and returns
• Monthly, quarterly, and annual compliance data
• Ensure confidentiality, accuracy, and data integrity at all times

4. Coordination & Employee Support

• Act as the single point of contact for payroll-related employee queries
• Coordinate with:
• HR for attendance, leave, and employee movements
• Accounts/Finance for reconciliations and statutory payments
• External consultants for PF, ESIC, tax filings
• Support management with payroll cost analysis and budgeting inputs

Key Skills & Competencies

• Strong expertise in manufacturing payroll & labour compliances
• In-depth knowledge of PF, ESIC, PT, LWF, TDS
• Advanced MS Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, formulas)
• Experience with payroll software / ERP / HRMS
• High level of accuracy, confidentiality, and attention to detail
• Ability to work independently and manage deadlines
• Good communication and stakeholder coordination skills

Education & Qualification (Recommended)

Minimum Required:

• Graduate – B.Com / BBA

Preferred / Ideal:

• MBA / PGDM in HR, Finance, or Industrial Relations
• Certification or hands-on exposure in Labour Laws / Payroll Compliance is an added advantage

Preferred Candidate Profile

• Experience handling payroll for medium to large workforce (factory + office)
• Prior exposure to textile / garment / manufacturing industry payroll
• Ability to manage payroll independently with minimal supervision
• Candidates residing near Kalyan / Kanjurmarg preferred

Benefits

• Provident Fund
• Paid Time Off & Sick Leave
• Leave Encashment
• Internet & Mobile Reimbursement
• Commuter Assistance
• Statutory & Company Benefits as applicable

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Provident Fund

Work Location: In person