Payroll Executive (Night Shift)

• Job Title: Payroll Executive (Retail – US Operations Support)
• Location: Karachi (Shahrah-e-Faisal – Onsite)
• Shift: Night Shift (US Business Hours)
• Schedule: 5 Days a Week | Alternate Saturdays
• Salary: Up to PKR 70,000 – 85,000 / month

Job Summary

We are hiring a Payroll Executive to manage and support payroll operations for a US-based retail chain from our Karachi back office. This role requires a detail-oriented professional with strong knowledge of payroll processing, compliance, and reporting.

The ideal candidate will work closely with US stakeholders during night hours, ensuring accurate and timely payroll processing across multiple retail locations while maintaining compliance with company policies and applicable regulations.

Key Responsibilities

Payroll Processing & Management

• Process end-to-end payroll for employees across multiple retail locations
• Ensure accurate calculation of wages, overtime, bonuses, and deductions
• Maintain payroll schedules and ensure timely disbursement
• Handle payroll adjustments, corrections, and off-cycle payments

Compliance & Documentation

• Ensure payroll compliance with US labor laws, tax regulations, and company policies
• Maintain employee payroll records, tax forms, and documentation
• Assist in audits by preparing payroll reports and supporting documents
• Stay updated with changes in payroll regulations and requirements

Reconciliation & Reporting

• Perform payroll reconciliations and resolve discrepancies
• Prepare payroll reports, summaries, and variance analysis
• Coordinate with finance teams for general ledger postings
• Ensure accurate reporting of payroll expenses

Systems & Data Management

• Manage payroll systems and ensure data accuracy and integrity
• Coordinate with HR and IT teams for system updates and integrations
• Troubleshoot payroll system issues and escalate when required
• Maintain confidentiality of sensitive employee information

Communication & Coordination

• Communicate effectively with US-based HR, finance, and operations teams
• Address employee payroll-related queries in a timely manner
• Prepare documentation, SOPs, and process guidelines
• Provide regular updates on payroll status and issues

Required Qualifications & Experience

• Bachelor’s and/or Master’s degree in Finance, Accounting, HR, or a related field
• 5-7 years of relevant payroll experience
• Experience working with US-based clients or payroll systems is preferred
• Proven ability to work night shifts aligned with US business hours

Skills & Competencies

• Strong understanding of payroll processes and compliance
• Familiarity with payroll software and advanced Excel skills
• High attention to detail and accuracy
• Ability to manage deadlines and work under pressure
• Excellent English communication skills (verbal and written)

Compensation & Benefits

• Salary up to PKR 70,000 – 85,000 per month
• Professional work environment at Shahrah-e-Faisal, Karachi
• Direct exposure to US retail payroll operations and systems

Job Type: Full-time

Pay: Rs70,000.00 - Rs85,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Payroll: 5 years (Required)

Language:

• English (Required)

Work Location: In person