Payroll Specialist

Position Summary

Role and Responsibilities

1. Payroll Management and Invoice Processing

• Employee Support: Respond to employee inquiries regarding payroll issues, assist with understanding paychecks, and provide information on deductions and benefits.
• Continuous Improvement: Identify areas for improvement in payroll processes and implement changes to enhance efficiency and accuracy
• Collaboration: Work closely with HR and finance departments to ensure accurate payroll processing and to address any payroll-related issues
• Audit: Conducts time cards audits and produce adjustment files. Ensure compliance with prevailing wage laws and multi-state payroll tax regulations.
• Processing bi-weekly and weekly payrolls for company including bonus, and annual W-2's; Reconcile all payroll deductions;
• Optimize current payroll processes by creating efficiencies;
• Collaborate with Operations Team to ensure accurate employee data and reporting. Stay informed about changes in payroll laws and industry-specific requirements.
• Manage the employee work hours and attendance database including final approval of timecards, FTO's and personal days;
• Reporting: Prepare reports as required for upper management, finance department etc.
• Work with HR Team on special projects as needed.

2. Leave Management

• Maintain leaves including medical, personal, disability, and FMLA in HRIS system and update leadership
• Manage the timekeeping systems by approval of time cards and communicating with leadership regarding any discrepancies on employee time cards. Overseeing Kronos Timekeeping system and recommending any updates applicable to the facility.

3. Payroll report and training

• Conducts new hire orientation providing payroll information.
• Prepare and provide reports to leadership and 3rd party resources (SSC).

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Skills and Qualifications

1. Education: Bachelor's Degree in Human Resources or a related disicpline with experience in HR, including payroll
2. Experience: Minimum 4-6 years of experience managing benefit programs and reviewing and reconciling data that requires significant attention to detail and defined process rules.
4. Knowledge: Extensive knowledge of employee benefits and applicable laws. Knowledge of a payroll, time & attendance and HRIS and self-service systems. Understanding of HR processes and terminology, payroll processes and procedures .
5. Skills:

Trustworthy with attention to confidentiality
Data/Analytics: Research and data and analytics
Attention to Detail: Must be detail-oriented to ensure accuracy in payroll calculations and record-keeping.
Mathematical Skills: Strong numerical skills are essential for calculating wages and deductions accurately.
Communication Skills: Excellent verbal and written communication skills to interact effectively with employees and management.
Technical Proficiency: Familiarity with payroll software and Microsoft Office applications, particularly Excel.
6. Domestic role: Limited interaction with HQ