Payroll Specialist

MAS creates custom-engineered thermal management solutions for markets that thrive on flexibility, creativity, and bold ideas. From humble beginnings to becoming an emergent multi‑brand manufacturing leader, we’ve grown by bringing in great people and empowering them to do great work.

At MAS, we believe innovation happens when everyone contributes, diversity of thought is celebrated, and people feel supported in their growth. We take pride in working hard together—tackling challenges, solving problems, and having fun along the way. As we expand into both emerging and mission-critical industries, we stay committed to delivering efficient, competitive, and sustainable heating and cooling technologies. And throughout your career here, you’ll have the chance to directly shape the foundation for what's next in our industry.

Position Summary:

The Payroll Specialist is responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll for MAS. This role administers the payroll system, ensures compliance with all applicable payroll laws and regulations, and serves as a reliable resource for payroll-related questions. The Payroll Specialist plays a critical role in ensuring employees are paid accurately and on time while upholding MAS standards for confidentiality, compliance, and operational effectiveness. This position exercises independent judgment and discretion in interpreting payroll regulations, resolving complex payroll matters, and advising leadership on payroll compliance and process improvements. The Payroll Specialist serves as a subject matter expert and contributes to payroll strategy, policy development, and operational decision-making.

Key Responsibilities:

• Prepare, process, and reconcile payroll accurately and on time for all employees.
• Review payroll calculations, including wages, bonuses, deductions, and withholdings, to ensure accuracy and compliance.
• Develop, implement, and update payroll processes and procedures, and recommend improvements to increase efficiency, accuracy, and regulatory compliance.
• Administer and maintain the payroll system, ensuring data accuracy and system integrity.
• Maintain up-to-date knowledge of city, state, provincial, local, and federal payroll legislation and ensure compliance.
• Partner with Finance and HR leadership to ensure payroll practices align with organizational strategy and risk management standards.
• Prepare and submit required payroll tax filings and other mandatory payroll reports.
• Coordinate payroll processing with external payroll service providers, as applicable.
• Respond to and resolve employee inquiries regarding paychecks, deductions, and payroll reporting in a timely manner.
• Identify payroll discrepancies or issues, escalate as appropriate, and ensure timely resolution.
• Maintain accurate payroll records in accordance with MAS policies and legal requirements.
• Support internal and external audits related to payroll activities.
• Perform other related duties as assigned.

Qualifications & Requirements:

Required:

• Associate degree or equivalent combination of education & experience.
• Minimum of 3-5 years of direct payroll experience.
• Strong attention to detail with a high degree of accuracy.
• Working knowledge of payroll systems and payroll best practices.
• Solid understanding of payroll tax regulations and compliance requirements.

Preferred:

• Experience using Paycom software preferred.

Key Competencies:

• Ability to handle confidential information with discretion and professionalism.
• Strong organizational, time management, and problem-solving skills.
• Effective communication and customer service skills aligned with MAS values.
• Ability to manage high-volume workloads.
• Adaptability to policy or system changes.
• Commitment to accuracy and compliance.

Benefits:

• Medical, vision, and dental plans
• Short-term and long-term disability insurance
• Group term life insurance coverage
• HSA plan available
• Paid holidays and generous PTO policy
• 401k matching
• Company paid events
• Annual safety shoe allowance
• Education assistance program

EEO Statement:

MAS HVAC is committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, political affiliation, or any other legally protected status.

Employment decisions at MAS HVAC are based on merit, qualifications, and business needs. We prohibit discrimination and harassment of any kind and actively promote a culture of fairness, equity, and opportunity.

We also provide reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, practices, or observances, in accordance with applicable laws.