Payroll Specialist

Job Overview
We are seeking a highly motivated and detail-oriented Payroll Specialist to join our dynamic team. In this vital role, you will be responsible for managing payroll processes with precision and efficiency, ensuring employees are paid accurately and on time. Your expertise in payroll management systems and accounting software will help streamline our payroll operations, support HR functions, and maintain compliance with applicable regulations. This position offers an exciting opportunity to contribute to a collaborative environment where your skills directly impact the organization’s success.

Duties

• Process payroll for all employees using advanced payroll software such as Workday, ADP, Paychex, or UltiPro, ensuring accuracy and timeliness.
• Perform data entry and maintain detailed records related to employee hours, benefits, tax deductions, and other payroll components.
• Reconcile payroll accounts through general ledger accounting practices, including journal entries, account reconciliation, and double entry bookkeeping.
• Manage benefits administration tasks including enrollments, changes, and compliance with applicable laws.
• Prepare and review reports related to payroll, taxes, accounts payable/receivable, and governmental filings to ensure compliance and accuracy.
• Collaborate with HRIS systems like PeopleSoft or Kronos to update employee information and streamline payroll workflows.
• Assist with non-profit or governmental accounting procedures when applicable, ensuring adherence to specific financial regulations.
• Support accounts payable processes by verifying invoices related to payroll expenses and processing payments accordingly.
• Maintain thorough documentation of all payroll transactions, adjustments, and reconciliations for audit purposes.
• Stay current on tax regulations and payroll-related legislation to ensure ongoing compliance across all jurisdictions.

Qualifications

• Proven experience with payroll management systems such as Workday, ADP, Paychex, or Kronos is essential.
• Strong knowledge of accounting software including QuickBooks or similar platforms; familiarity with general ledger accounting is a plus.
• Solid understanding of financial concepts such as debits & credits, journal entries, account reconciliation, and double entry bookkeeping.
• Experience working with HRIS systems like UltiPro or PeopleSoft; knowledge of benefits administration is advantageous.
• Excellent data entry skills with high accuracy; proficiency in 10-key typing is preferred.
• Familiarity with tax experience related to payroll taxes and governmental reporting requirements.
• Strong analysis skills for reviewing payroll data and resolving discrepancies efficiently.
• Ability to handle complex calculations involving benefits deductions, tax withholding, and other payroll components confidently.
• Knowledge of non-profit or governmental accounting practices is desirable but not mandatory. Join us as a Payroll Specialist where your expertise will empower our organization’s financial health while supporting our dedicated team members!

Pay: $27.63 - $28.27 per hour

Work Location: In person