Payroll/Human Resources Technician I

Payroll/Human Resources Technician I

Full Time

Public

1

PARKS, REC, & TOURISM

PR&T ADMIN

2025417

40+

Chesapeake, VA - 1224 Progressive Drive

O - Occasional

GE05

Semi-Monthly

Chesapeake Parks, Recreation and Tourism is seeking an outgoing, self-starter that enjoys working in a fast past, well diverse environment with a strong background in personnel administration to support the departmental Human Resource Specialist, and Accounting Division by assisting with; processing semimonthly and weekly payroll, personnel actions, recruitment; on boarding; and personnel training activities and assisting personnel with various payroll and personnel inquiries.

The position is responsible for preparing personnel correspondence, entering employee information, maintaining various payroll documents, processing accounts payables, reimbursements and refunds, and providing customer service. Other duties include but are not limited to:

Provides customer service relations to a diverse population of personnel, citizens groups, volunteers, program participants, and visitors that meets the expectations of the City’s Customer Care standards. Greets visitors, assists with customer service at the department’s reception area and visitor center, interacts with the public in person, by phone and electronically, provides information related to various personnel matters and resources, employment, and other administrative processes and departmental information.

Assists with coordinating the on boarding of new hires for the department and prepares new hire packets. Maintains departmental employee files, records and reports. Processes personnel actions such as new hires, status changes, leave records, and salary adjustments.

Processes payroll including verification of timecard data and distribution of checks. Ensures the accuracy of leave balances in compliance with payroll and HR-related policy and procedures. Maintains various reports and records such as overtime and leave summaries.

Assists personnel with various payroll and HR-related inquiries. Meets with individual employees on payroll, and HR related information and assists and instructs them on payroll processing and maintenance.

Gathers and maintains various reports and other information and maintains spreadsheets.

Assists with facilitating in-house training sessions; related to various payroll, human resources, safety and accounting procedures. Acts as training coordinator of the department, tracks training per employee, registration etc.

Assists with processing annual evaluations, updates and maintains personnel records in MUNIS.

Process vouchers, travel reimbursements and requisitions into PeopleSoft.

Assists in annual personnel Background Checks and processes related forms.

Provides back-up for other accounting duties and cross trains in other department related tasks and provides back up as needed.

Attends staff meetings and training/information sessions related to HR/payroll information.

Assists in coordinating departmental recognition and service award ceremonies.

Performs routine office tasks such as typing, filing, phoning, faxing, and photocopying.

Assists with various department wide and city sponsored events as requested.

The City of Chesapeake offers an exceptional range of benefits.

VOCATIONAL/EDUCATIONAL REQUIREMENT:
Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in accounting or a closely related field.

EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/educational standard, this class requires a minimum of one year of related, full-time equivalent experience.

SPECIAL CERTIFICATIONS AND LICENSES:
Depending on operational needs, may require a valid driver’s license and a driving record in compliance with the City Driving Standards.

SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Advance skill level in Microsoft Office Software suite to include Word, Excel, Access, Outlook and PowerPoint.

Experience in Dimensions/ KRONOS, PeopleSoft and MUNIS, or HRIS software.

At least one year of previous payroll processing experience.

Exceptional customer service skills.

Knowledge of FMLA, Worker’s Compensation, ADA, FLSA, and OSHA laws and requirements.

Previous experience in facilitating, interviewing, on boarding and employee training.

Some experience managing position control and seasonal hiring.

12/23/2025

01/06/2026

No

Employees may be expected to work hours in excess of and/or outside of their normally scheduled hours in response to short-term department needs, special events and/or City wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Occasionally- Up to 1/3 of the time.

Frequently- From 1/3 to 2/3 of the time.

Occasionally- Up to 1/3 of the time.

Occasionally- Up to 1/3 of the time.

Exerting up to 20 lbs

Occasionally- Up to 1/3 of the time.

Exerting up to 20 lbs

Occasionally- Up to 1/3 of the time.

Exerting up to 20 lbs

Occasionally- Up to 1/3 of the time.

Occasionally- Up to 1/3 of the time.

Occasionally- Up to 1/3 of the time.

Occasionally- Up to 1/3 of the time.

Occasionally- Up to 1/3 of the time.

Rarely- Less than 1 hour per week.

Occasionally- Up to 1/3 of the time.

Occasionally- Up to 1/3 of the time.

Occasionally- Up to 1/3 of the time.

Occasionally- Up to 1/3 of the time.

Continuously- 2/3 or more of the time.

Continuously- 2/3 or more of the time.

Frequently- From 1/3 to 2/3 of the time.

Occasionally- Up to 1/3 of the time.

Computer, POS Systems, copier, fax, telephone, vehicle, some recreational equipment,

Protective Equipment Required: Any PPE required by the equipment in use.

M = Several Times Per Month

M = Several Times Per Month

M = Several Times Per Month

S = Seasonally

S = Seasonally

S = Seasonally

S = Seasonally

M = Several Times Per Month

S = Seasonally

M = Several Times Per Month

M = Several Times Per Month

S = Seasonally

S = Seasonally

Office Environment

Occasionally- Up to 1/3 of the time.

Occasionally- Up to 1/3 of the time.

Frequently- From 1/3 to 2/3 of the time.

Occasionally- Up to 1/3 of the time.

Frequently- From 1/3 to 2/3 of the time.

Frequently- From 1/3 to 2/3 of the time.

Frequently- From 1/3 to 2/3 of the time.

Occasionally- Up to 1/3 of the time.

Incumbent will work independently most of the time.

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