People Coordinator

Job Objective:

The People Coordinator will support core HR operations, including payroll, personnel administration, and HRIS management. This role acts as a key liaison for employee queries, assists with reporting and compliance, and helps streamline HR processes in collaboration with the wider HR team. Success in this role requires a genuine passion for people’s operations, a proactive mindset, and a strong sense of integrity when handling sensitive information and supporting employee needs.

Major Duties and Responsibilities:

• Guide employees and managers on HR policies and procedures, ensuring clarity and consistency across the organization.
• Support the tracking and reporting of HR KPIs to help monitor performance and drive continuous improvement across HR processes.
• Facilitate onboarding and induction processes for new hires to ensure a smooth transition into the company.
• Maintain and update job descriptions and organizational charts in collaboration with relevant departments.
• Assist in the rollout and monitoring of the performance management cycle, including goal setting, reviews, and development planning.
• Prepare and organize HR documentation and ensure proper filing and compliance with internal standards.
• Maintain and administer the HRIS platform (Workday) to ensure smooth functionality and data integrity
• Liaise with government and public agencies for JAFZA visa processing and other regulatory requirements.
• Liaise with insurance providers to manage employee benefits and ensure alignment with company policies and service standards.
• Monitor and track renewals of employee documents and other compliance-related items.
• Schedule and support employee training programs and development initiatives.
• Handle complex employee queries and prepare relevant reports or correspondence as needed.
• Collaborate with the team to ensure accurate and timely payroll processing and administration of employment terms.
• Maintain confidentiality and professionalism when dealing with sensitive HR matters and documentation.
• Support workforce planning by helping maintain and update resource plans across business units.
• Actively contribute to HR initiatives, including employee engagement and wellness campaigns.

Employe is entitled to meet the standard & guidelines for (ISO-9001:2015- Quality Management System, ISO-14001:2015- Environmental Management System, ISO-45001:2018- Occupational Health and Safety Management System)

Independence : Reporting to the HR Manager; Operating with broad objectives and with independent choice of methods in line with the division’s mission statement.

Education:

• Bachelor’s degree, preferably with a major in Human Resources or a related field.

Experience:

• Minimum 2–3 years of experience in a similar HR support or coordination role.

Skills & Competencies:

• Strong conceptual, analytical, and creative thinking abilities.
• Ability to navigate organizational dynamics and prioritize effectively.
• Self-driven with a proactive mindset, flexible, and a strong team player.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office tools, including Excel, PowerPoint, and Power BI.
• Basic design skills (e.g., poster creation) are a plus.
• Experience working in a multicultural environment is highly desirable.