Personal Assistant

Overview

Providing high value support is an essential part of the services we provide as a Legal Administration function. As a Personal Assistant you will work collaboratively with partners, fee earners or senior business services leaders to deliver an exceptional legal administration service. In an ever changing fast-paced environment, we take pride in achieving objectives that support DLA Piper in its provision of market leading legal services.

Responsibilities

• Stakeholder engagement: Develop strong relationships with stakeholders within your team and across the firm; proactively promote the benefits of teamwork with fee earners and senior business service leaders; share feedback from stakeholders with leaders to resolve issues and maintain service levels; share knowledge and best practices with the team; act as a role model and mentor; participate in team meetings.
• Compliance support: Provide support to partners and fee earners with client onboarding and matter setup and management; engage with partners, fee earners and/or clients to capture mandatory information for onboarding and compliance reviews; liaise with the billing team to ensure client master data is accurate and up to date to streamline downstream billing processes.
• Team workflow: Monitor workflow from the team inbox and complete tasks in priority order; manage expectations of deadlines and outcomes; ensure work is undertaken efficiently.
• General legal administrative support: Proactive task handling and anticipation of potential problems; ensure accurate and timely use of platforms to open, maintain, close and archive matters; manage accounts payable, expenses and disbursements; record time as required; manage file quality of correspondence, documents, emails and research; coordinate internal and external client meetings and book rooms and equipment; prepare agendas and collate papers; draft/edit documentation in line with the DLA Piper style; arrange travel and related bookings; support client-related activities, events, and submissions; understand client financial reporting processes; collaborate with billing/finance teams; adhere to remote work expectations under the Worksmart Flex policy; assist on ad-hoc projects; undertake other duties as required.

About You

• Previous experience in an administrative role within a professional services environment
• Proficient in using technology platforms and systems, such as MS Office
• Strong organisation and prioritisation skills
• Good stakeholder management and communication skills
• Ability to demonstrate problem solving skills
• Good verbal and written communication skills
• Adaptable, and willing to flex to meet business needs
• Able to remain calm under pressure

About Us

We are a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed. We are committed to inclusion and positive social impact and to providing exceptional service to our clients and communities.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.

Apply now

Job Details

Role Level: Entry-Level

Work Type: Full-Time

Country: United Arab Emirates

City: Dubai

Company Website:

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