Personal Assistant

The Role
We are an emerging leader in base oils and petrochemical products trade, distributing them to serve the markets in Africa, Europe, Asia and the Americas. The company stands for high-quality commodities. As an independent service company, we specialize in physical Base Oil and Petrochemicals Trading and Distribution worldwide and strive to always provide our customers with the best tailored business solutions. This includes our team’s profound expertise in refined base oil and petrochemicals, proven track record in sourcing, processing, trading activities, mastering of financing services, optimization of logistics operations and storage facilities. We constantly believe in people and what they are capable of. The conviction is backed up by our knowledge and understanding of empowerment. We don't hire specialists to manage them; we hire them to do their jobs. Greenex Energy wants to grow alongside the team members who are generating the organization's power. The second is that we like spending time with one another. We understand that fulfilling work requires interesting ideas, the right people, and a spirit of teamwork. The core of our business is based on friendships, trust, and a passion for trading and logistic. Furthermore, our hiring process is efficient, open, and considerate of people. The job: As a Personal Business Assistant, you are the key person to support the main trader and the board member of the company. You are responsible for coordinating and overseeing the internal business operations and supporting trading operations. This role involves participating and managing workflow, document flow, working with financial operations, and other office work. You will work close to the board of the group. You are the ideal candidate if you have strong organizational and analytical skills, attention to detail, and experience in supporting international operations. Responsibilities: • Diary and calendar management for board member. • Coordinating and scheduling of meetings and conference calls across multiple time zones. • Managing a high volume of emails, relaying information in a timely and accurate manner. • Coordinating bookings for internal/external meetings and VCs across multiple locations. • Coordinating travel arrangements, including visa applications, international flights, accommodation, and car bookings. • Expense management and preparation. • Invoice processing. • Taking on ad hoc tasks while maintaining workflow. Benefits: • Tell us what is crucial to you and what will truly benefit you. We do not operate on a "fruity Fridays" basis. The standard benefits era is about to come to an end; thus, we want our people to make decisions. • With us you will truly grow and expand your knowledge and skills. • You will work with people from all over the world. Thus, we are a company that is expanding the office in Dubai, so you will be one of the first people on board, and it gives a lot of opportunities for fast career growth.

Requirements
Qualifications: • Education: Bachelor's degree in Economic, Finance, Business Administration, or a related field. • Experience: Minimum of 2 years of working as a personal assistant/office manager. • Experience in commercial operations and sales support is considered as a plus Skills: • Strong analytical and problem-solving skills. • Excellent organizational and time-management abilities. • Proficiency in logistics software and Microsoft Office Suite (Excel, Word, PowerPoint). • Effective communication and negotiation skills. • Ability to work independently and as part of a team. • Fluency in English.

About the company
Greenex Energy is an emerging leader in base oils and petrochemical products trade, distributing them to serve the markets in Africa, Europe, Asia and the Americas. The company stands for high-quality commodities. As an independent service company, we specialize in physical Base Oil and Petrochemicals Trading and Distribution worldwide and strive to always provide our customers with the best tailored business solutions. This includes our teams profound expertise in refined base oil and petrochemicals, proven track record in sourcing, processing, trading activities, mastering of financing services, optimization of logistics operations and storage facilities.