Personal Assistant

COMPANY: HNWI

POSITION: Personal Assistant

LOCATION: New York, NY and Long Island, NY (most remote, bi-weekly in person meetings for roughly 1-2 hours)

HOURS: 8:00AM - 6:00PM with flexibility and connectivity outside of hours

COMPENSATION: Up to $120K DOE + Benefits + Discretionary Bonus

BACHELOR’S DEGREE: Required

Our client, a high-net-worth private individual with residences in New York City and Long Island, is seeking an experienced Personal Assistant to serve as a trusted right hand. This is an ideal opportunity for a highly organized, discreet professional who thrives in a fast-paced, private environment and enjoys supporting a complex lifestyle with excellence and precision. The ideal candidate brings prior experience supporting HNW principals, strong judgment, and a proactive approach to day-to-day operations.

Responsibilities of the Personal Assistant:

Personal Calendar Management:

• Meticulously manage the Principal’s social calendars, ensuring all appointments, travel, and engagements are seamlessly scheduled.
• Gatekeep and streamline communication, ensuring the Principal receives only critical updates.
• Correspondence & Communication:
• Participate in weekly scheduled check-in meetings and be available for as-needed communication during the workweek. After hours communication to be discussed and coordinated on an as-needed basis.
• Ensure discreet, professional management of all communications, handling sensitive and confidential information with the utmost care.

Family, Facility & Household Support:

• Act as a point of contact for the Principal’s adult children (26/27), assisting with logistics, scheduling, and general coordination.
• Comprehensively source and schedule/coordinate personal training staff, a healthcare team, and a personal chef service.
• Inspect Long Island Home and NYC apartment weekly to develop/assess existing facility maintenance plans and to ensure all vendors are vetted and accountable (landscaping, structural maintenance of perimeter fencing and home, house cleaners, pool maintenance, snow removal, etc.)
• Make certain that refrigerators are appropriately stocked based on the weekly schedule in LI/NYC. Coordinate wardrobes at each facility to minimize the need to bring clothing in between properties each week.
• Audit all vendor relationships and ultimately streamline and manage vendor relationships (utilities, streaming services, maintenance, etc.)
• Assist with personal errands, wardrobe management, and lifestyle logistics.

Travel Coordination:

• Manage all aspects of complex international and domestic travel for the Principal and their family, including flights (commercial and occasional private), hotels, and ground transportation.
• Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
• Adapt quickly to last-minute changes in travel plans.
• Work with trusted travel agents to ensure seamless arrangements.

Event & Social Coordination:

• Assist in organizing personal events, dinner reservations, and invitations. Coordinate special events such as charity functions and social gatherings.

Qualifications of the Personal Assistant:

• Bachelor’s degree required; additional qualifications are a plus.
• 5-8+ years of experience in a similar role supporting high-net-worth individuals.
• Exceptional organizational and multitasking abilities; must be able to prioritize and juggle multiple high-priority tasks seamlessly.
• Impeccable communication skills, both written and verbal, with a refined understanding of high-level correspondence.
• Proficiency in technology. Ability to quickly adapt to new tools and systems.
• Professionalism and discretion are paramount; must uphold the highest level of confidentiality in all matters.
• Ability to work autonomously while also collaborating effectively with others as needed.
• Proactive, solution-oriented thinker who anticipates needs and independently resolves issues before they arise.
• Flexibility to work outside of normal working hours.
• Cultural and social awareness that aligns with the Principal’s values and lifestyle, with an appreciation for discretion and a commitment to maintaining their privacy.
• Verification of identity, education, prior employment, and references may be required

*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.