Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of office tasks with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and streamline workflows. This paid position offers an exciting opportunity to be an integral part of a vibrant organization committed to excellence and growth.

Responsibilities

• Manage and maintain complex calendars using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Assist with project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Handle correspondence via phone, email, and other communication channels with professionalism and courtesy, demonstrating excellent phone etiquette.
• Support bookkeeping and financial tasks such as invoicing, data entry in QuickBooks, and basic bookkeeping responsibilities.
• Prepare documents through proofreading, transcription, and formatting using Microsoft Office applications to ensure accuracy and clarity.
• Organize files, maintain records, and manage office supplies to promote an efficient work environment.
• Provide executive administrative support by drafting memos, managing incoming calls on multi-line phone systems, and performing clerical duties such as filing and data entry.
• Assist with event planning for meetings or company functions by coordinating logistics and preparing materials as needed.
• Use office management skills to streamline administrative processes and improve overall office efficiency.

Skills

• Proven experience as a Personal Assistant or in an administrative support role with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration.
• Excellent typing speed with high accuracy; capable of transcription and proofreading tasks effectively.
• Familiarity with QuickBooks for bookkeeping tasks; experience with basic accounting is a plus.
• Strong project coordination abilities to manage multiple tasks simultaneously while meeting deadlines.
• Exceptional calendar management skills using Microsoft Outlook Calendar or similar tools.
• Effective communication skills demonstrating professional phone etiquette across multi-line phone systems.
• Office management experience including filing systems, front desk duties, data entry, and clerical support.
• Knowledge of office technology such as DocuSign for electronic signatures and data security practices.
• Customer service orientation with the ability to handle inquiries courteously while maintaining confidentiality. Join us as a Personal Assistant if you’re eager to contribute your organizational expertise in a lively environment that values proactive support! This role offers the chance to develop your skills further while making a meaningful impact on our team’s success.

Pay: $18.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance
• Referral program

Work Location: Hybrid remote in Cleveland, OH 44105