Personal Assistant

Job Summary
We are seeking an energetic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and streamline processes. This paid position offers an exciting opportunity to be an integral part of a dynamic organization committed to excellence and growth.

Duties

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Provide executive administrative support by preparing correspondence, reports, presentations, and proofreading documents for accuracy and clarity.
• Handle phone etiquette with professionalism on multi-line phone systems, screening calls and directing inquiries appropriately.
• Assist with project coordination by tracking deadlines, organizing meetings, taking minutes, and ensuring timely follow-up on action items.
• Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Support event planning activities for company functions or client meetings, including logistics coordination and vendor communication.
• Perform clerical duties such as transcription, proofreading, data entry, and managing office supplies inventory.
• Provide exceptional customer service at the front desk by greeting visitors and managing incoming calls with courtesy and efficiency.
• Utilize office software tools like Microsoft Office Suite (Word, Excel), Google Workspace applications, and DocuSign for document signing processes.

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role with strong office management skills.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and familiarity with multi-line phone systems.
• Strong typing skills along with transcription and proofreading abilities to ensure error-free documents.
• Experience in event planning, project coordination, bookkeeping, and data entry is highly desirable.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Demonstrated ability to handle confidential information discreetly while maintaining high levels of accuracy in clerical tasks.
• Knowledge of office procedures including filing systems, office supplies management, and front desk operations. Join us as a Personal Assistant where your organizational prowess will empower our team’s success! We value proactive individuals who are eager to contribute their skills in a vibrant work environment dedicated to excellence.

Pay: $17.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Camden, NJ 08102