Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, handling bookkeeping and a variety of paperwork with professionalism and enthusiasm. The ideal candidate will take initiative, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This paid position offers an exciting opportunity to someone who enjoys a flexible schedule.

Duties

• Manage calendars using Google Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.
• Provide executive administrative support including drafting correspondence, proofreading documents, and transcribing notes with precision.
• Coordinate projects and events from inception to completion, ensuring deadlines are met and resources are allocated effectively.
• Handle office management tasks such as filing, data entry, bookkeeping, and maintaining organized records.
• Respond professionally to phone inquiries using multi-line phone systems and uphold excellent phone etiquette.
• Perform clerical duties including filing, photocopying, proofreading documents, and managing office supplies to ensure operational efficiency.

Qualifications

• Proven experience as a Personal Assistant or in an administrative role with strong office management skills, or willingness to learn.
• Demonstrated proficiency in online filing systems, payroll systems, and bookkeeping.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Strong typing skills along with transcription and proofreading abilities for accurate document preparation.
• Familiarity with bookkeeping software such as QuickBooks and electronic signature platforms like DocuSign.
• Exceptional communication skills with professional phone etiquette and customer service experience.
• Ability to handle multiple projects simultaneously while maintaining attention to detail.
• Prior experience supporting executives or high-level professionals is preferred but not required. Join us as a Personal Assistant and become a key contributor in creating an efficient, organized workplace where your proactive approach makes a difference every day!
• This job is part time and can be done fully remote.

Job Type: Part-time

Pay: From $15.00 per hour

Work Location: Hybrid remote in Signal Mountain, TN 37377