Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to contribute to a fast-paced environment where proactive problem-solving, exceptional communication, and meticulous organization are essential. The ideal candidate will thrive in managing diverse administrative tasks, coordinating projects, and providing top-tier office management support to ensure smooth business functions. This paid position is perfect for someone eager to develop their administrative expertise while making a meaningful impact within a vibrant team.

Responsibilities

• Manage complex calendars using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate and organize events, meetings, and travel arrangements to ensure seamless execution.
• Handle correspondence via phone, email, and multi-line phone systems with professional etiquette and prompt responsiveness.
• Perform data entry, bookkeeping using QuickBooks, and maintain accurate records through filing, document proofreading, transcription, and office documentation management.
• Support project coordination efforts by tracking deadlines, preparing reports, and assisting with task prioritization.
• Oversee office management duties such as front desk responsibilities, supply inventory, filing systems, and general clerical support to maintain an efficient workspace.
• Utilize office software including Microsoft Office Suite and Google Workspace for document creation, editing, and collaboration.

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role with strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and familiarity with Office management tools like DocuSign.
• Excellent typing speed combined with transcription and proofreading skills for accurate document handling.
• Experience with bookkeeping software such as QuickBooks and basic accounting or bookkeeping knowledge.
• Strong communication skills with professional phone etiquette across multi-line phone systems.
• Ability to manage multiple priorities efficiently while maintaining attention to detail in a fast-paced environment.
• Demonstrated ability to handle confidential information discreetly with integrity. Join us in this engaging role where your organizational talents will shine! We value proactive individuals who are eager to support leadership through exceptional administrative expertise while fostering a productive office environment. This paid opportunity is ideal for those passionate about administrative excellence and eager to grow their career in a supportive setting.

Pay: $17.00 - $20.00 per hour

Experience:

• Personal assistant: 2 years (Preferred)

Work Location: In person