Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive attitude to anticipate needs and streamline processes. Join us to be an integral part of a vibrant organization committed to excellence and growth.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Handle correspondence via phone, email, and messaging platforms with professionalism and courtesy, maintaining excellent phone etiquette.
• Organize and maintain filing systems—both digital and physical—ensuring easy retrieval of documents and records.
• Assist with event planning for corporate meetings, conferences, or team-building activities from initial concept through execution.
• Prepare reports, proofread documents for accuracy, and transcribe audio or video recordings as needed.
• Support bookkeeping tasks using QuickBooks or similar software, including data entry, invoicing, and basic financial record-keeping.
• Facilitate project coordination by tracking deadlines, preparing agendas, taking minutes, and following up on action items.
• Manage office supplies inventory and oversee office management duties to ensure a productive work environment.
• Utilize multi-line phone systems to handle incoming calls efficiently while maintaining professional customer service standards.

Experience

• Proven experience as a Personal Assistant or executive administrative support role with a minimum of two years in an office environment.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs, Sheets), and office management tools like DocuSign.
• Strong organizational skills with the ability to multitask effectively while maintaining attention to detail.
• Excellent typing speed combined with transcription skills for accurate documentation.
• Experience in event planning and project coordination to manage multiple initiatives simultaneously.
• Knowledge of bookkeeping practices using QuickBooks or comparable software for basic financial tasks.
• Exceptional communication skills—both written and verbal—and the ability to handle front desk responsibilities with professionalism.
• Familiarity with multi-line phone systems and calendar management tools such as Microsoft Outlook Calendar is essential.
• Prior office experience involving clerical duties like filing, data entry, proofreading, and customer service is highly desirable. Join our team as a Personal Assistant to enjoy a rewarding role where your organizational talents make a real impact! We value energetic professionals eager to support leadership while fostering an efficient workplace environment that encourages growth and success for all team members.

Job Types: Full-time, Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 35 – 60 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Waco, TX 76712