Personal Assistant

Female Personal Assistant & Operations Coordinator

Location: Abu Dhabi (Al Zeina / Khalifa City)

About the Role

We are seeking a highly organized, proactive, and trustworthy Personal Assistant & Operations Coordinator to support a business owner with both business and personal administrative responsibilities. The ideal candidate will be a strong multitasker who can manage schedules, coordinate suppliers, follow up on tasks, and ensure smooth day-to-day operations.

Key Responsibilities

Executive & Personal Support

• Manage calendar, appointments, and scheduling
• Organize meetings and reminders
• Book travel, hotels, and transportation
• Assist with personal errands and appointments
• Coordinate gift purchases and deliveries
• Maintain confidentiality at all times

Business Administration

• Manage emails and correspondence
• Prepare reports, presentations, and documents
• Maintain organized digital and physical filing systems
• Track deadlines and action items
• Follow up on outstanding tasks and commitments

Operations & Studio Support

• Coordinate with suppliers and service providers
• Track orders, deliveries, and inventory requirements
• Assist in organizing workshops and events
• Support scheduling of staff and activities
• Follow up on quotations, invoices, and payments
• Ensure smooth communication between team members

Project Coordination

• Maintain project trackers and task lists
• Follow up with stakeholders to ensure deadlines are met
• Assist with business development and partnership opportunities
• Support marketing and promotional activities when required

Requirements

• 3+ years experience as a Personal Assistant, Executive Assistant, Office Manager, or Operations Coordinator
• Strong organizational and multitasking skills
• Excellent English communication skills (written and verbal)
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Comfortable using Google Workspace and WhatsApp Business
• Experience coordinating schedules and multiple priorities
• High attention to detail
• Professional, reliable, and proactive
• UAE driving license preferred

Preferred Experience

• Events or hospitality industry experience
• Small business or startup experience
• Social media coordination experience
• Experience handling suppliers and procurement

Personality Traits

• Highly organized
• Problem solver
• Takes initiative without constant supervision
• Calm under pressure
• Friendly and professional
• Trustworthy and discreet

Pay: AED3,500.00 - AED4,500.00 per month

Application Question(s):

• What is your gender?

Work Location: On the road