Personal Assistant - CEO

Job Information

Date Opened

08/25/2025

Job Type

Full time

Industry

Retail

Work Experience

Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.

City

Muscat

State/Province

Masqat

Country

Sultanate of Oman

Zip/Postal Code

0000

Key Responsibilities:

1. Administrative Support

o Manage and maintain the CEO’s calendar, appointments, and travel arrangements.

o Prepare correspondence, reports, and presentations on behalf of the CEO.

o Handle incoming and outgoing communications (emails, calls, letters).

2. Meeting Coordination

o Schedule and organize meetings, conferences, and board sessions.

o Prepare agendas, meeting minutes, and follow-up on action items.

3. Information Management

o Maintain accurate and up-to-date records and filing systems.

o Handle sensitive and confidential information with discretion.

4. Project Assistance

o Support the CEO in strategic initiatives and special projects.

o Conduct research and compile data for decision-making.

5. Stakeholder Liaison

o Act as a point of contact between the CEO and internal teams or external partners.

o Maintain professional relationships with clients, partners, and board members.

6. Travel and Event Management

o Organize domestic and international travel arrangements.

o Coordinate company events or CEO-related functions.

Requirements

Education:

o Bachelor’s degree in Business Administration, Management, Communications, or a related field.

o MBA or equivalent is an advantage but not mandatory.

o Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.

o Experience supporting C-level executives preferred.

o Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

o Familiarity with project management and scheduling tools (e.g., Trello, Asana, Google Workspace).

Core Competencies:

o Excellent verbal and written communication skills.

o Strong organizational and time management abilities.

o Ability to prioritize tasks and work under pressure in a fast-paced environment.

o High degree of professionalism, integrity, and discretion.

o Strong interpersonal skills and problem-solving ability.

Other Requirements:

o Flexibility to travel or work outside regular hours if required.

o Multitasking capability and adaptability in dynamic environments.